Administration & Reception Support Officer

2 days ago


Singapore CROWE HORWATH FIRST TRUST MANAGEMENT SERVICES PTE. LTD. Full time

**5 days work week**

**Job descriptions**:
**Admin / Receptionist Duties**
- General office admin related matters, including liaising with suppliers, vendors and procurement of office supplies and upkeep of office premises under guidance.
- Generate invoices to clients and process invoices for payment, including verifying, posting and recording in an accurate, efficient and timely
- Create client’s data in system and assist in generating regular reports for unit managers
- Assist in inventorisation and barcoding of files
- Compile and bind financial statements
- Support coordination of company events and activities
- Backup receptionist duties, coordinate and manage meeting room booking for all departments including assisting to set up TV and projector, serve drinks to guests, bring guests to the meeting room
- Liaise with couriers/dispatches for incoming and outgoing documents and goods deliveries for local and oversea.
- Scanning of mails to auditors
- Manage pantry supply including the source of groceries, ordering biscuits and drinks, and ensure timely restocking
- Provide administrative support to departments including organizing and maintaining files and records, updating new staff extension numbers & names
- General ad hoc admin duties assign from time to time..

**Requirements**:

- At least 1 year of working experience in the related field is required for this position;
- Possess initiative and drive, attention to details and a good aptitude for learning;
- Team player with strong analytical, follow-up skills and time management skills;
- Strong communication and interpersonal skills; and
- Ability to work within tight timeline and in a fast-paced environment.


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