Company Secretary

**Job Function**:
Corporate Services

**Job Summary**:
The Company Secretary is responsible for handling the full spectrum of corporate secretarial duties. He / She ensures corporate governance, managing legal and regulatory compliance, maintaining company records, and facilitating effective communication between the board and stakeholders. He/She is responsible for documenting board meetings, advising on legal matters, and upholding ethical standards within the organization.

Equipped with excellent communication, organizational and interpersonal skills, he/she assists in the implementation of corporate strategies by ensuring that the board’s decisions are properly carried out and communicated. The Company Secretary possesses good attention to details, integrity and discretion for handling confidential information.

**Job Responsibilities/Key Tasks(External)**:
**Statutory compliance with ACRA**
Filing of the company’s annual accounts on time and maintaining the necessary registers; notice of share transfers, amendments to MAA, notice of removal or resignation of auditors, change of registered office address and any other regulatory requirement by ACRA

**Board Advisory/General Meetings**
Organize board meetings, Annual General Meetings in compliance with the Companies Act, preparing agendas and board decks, taking meeting minutes of AGM, board meeting, committees and management meetings.
Provide corporate secretarial support and advisory services especially to the chairman of the boards and board committees to enable a smooth functioning of board processes

**Duties related to Shareholders**
Supervise share allotments, issues and transfers and deal with other matters affecting shareholdings and queries from shareholders
Regularly communicate with the shareholders and ensure their interests are protected

**Duties related to Non-Executive Company Directors**
Act as a channel of communication and information for the company

**Corporate Governance**
Develop and review internal policies
Assist the company directors in implementing good corporate governance practices within the company

**Company Seal**
Ensure the safe custody and proper use of the company seal

**Company Identity**
Ensure that all business letters, notices and other official publications of the company carry the name of the company and Unique Entity Number of the company

**Overseas Operations**
Supervise the establishment of overseas operations of the company according to proper procedures and laws

**Acquisitions and disposals**
Ensure all acquisitions, restructuring, mergers and amalgamations are implemented with the company’s best interests in mind

**Job Requirements**:

- Strong knowledge of corporate law, governance practices and regulatory requirements
- Have an understanding of board and management dynamics
- Excellent communication, organizational and interpersonal skills
- Strong integrity and discretion for handling confidential information
- Willingness to take on any other secondary appointment(s) as assigned

**Professional Qualifications & Relevant Experience**:

- Degree in Law, Business or a related field
- 3 to 5 years of experience as a company secretary / corporate secretarial work in an in-house environment of a listed company
- Proficient in MS Office Applications / Microsoft Power Platform Applications.