Portfolio Data Analyst

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

We are seeking a self-motivated Portfolio Data Analyst (PDA) to join the Portfolio Analytics Group. The principal job function of the Portfolio Data Analyst is to gather and track information and data regarding primary and secondary investments.

This individual will work closely with the department to assist in a broad range of operational tasks as well as collaborating with other departments where necessary to provide support across the Firm.
- Can thrive in a fast paced, high-volume environment
- Is customer service and detail oriented
- Is passionate about the alternative investments market
- Demonstrates strong work ethics and works well in a team environment
- Is able to learn and understand new systems and technological tools
- Exhibits excellent multitasking abilities and situational adaptability

What you will do:
Process and Track Capital Calls and Distributions
- Responsible for monitoring General Partner (GP) portals to identify capital call and distribution updates, processing requests within the notices, ensuring all relevant documentation is included and coordinating timely follow up with GPs when required
- Facilitate any materials, requests, and responses to internal departments, as needed
- Review and analyze capital call and distribution notices details, stock distribution activity and deal closing information into the system of record including updating foreign exchange rates for foreign domiciled investments
- Ensure all capital calls are paid and in timely manner and assist Treasury with any inquires

Partnership Financial Statements and Manager Correspondence
- Monitor underlying GP portals for partnership financial statements, capital accounts and quarterly reports
- Ensure all relevant documents are included in financial statements, follow-up, when necessary, upload to document storage system
- Work with internal stakeholders to request outstanding partnership financial statements from General Partners
- Facilitate annual meeting invites and upload General Partner announcements

Company Data Acquisition
- Track and prepare IPOs, M&As and other company news
- Review confidential underlying portfolio data, including fund size and company metrics
- Prepare diversification for quarterly fund reporting
- Facilitate incoming requests

Other Responsibilities
- Collaborate with internal teams such as Fund Accounting, Direct Accounting, Portfolio Analytics, and Investment teams
- Conduct periodic monitoring on work completed by third party service providers to verify accuracy and adherence to procedures
- Coordinate with global teams to assist with outstanding daily tasks and any additional projects
- System enhancement testing with IT, as needed
- Maintain PAG procedures and documentation
- Perform miscellaneous data entry and other responsibilities as required
- Cross-functional training in Partnership and Fund-level data tracking

What you bring:

- Excellent written and verbal communication skills
- Capable of balancing multiple projects simultaneously and prioritizing optimally
- Analytical skills to solve problems, improve efficiency, and provide solutions
- Familiarity with financial documents and concepts
- Discretion and good judgment to handle confidential information
- Punctuality in meeting deadlines
- Ability to handle large volumes of documents efficiently
- Outstanding attention to detail
- Proficiency in Microsoft Office Suite

Education
- A Bachelor’s Degree

Work Experience
- 0-2 Years of relevant work experience

LI-Hybrid