Executive - Administration

**Job Function**:
Administration

**Job Summary**:
The Executive / Higher Executive - Admin (Corporate) is responsible to coordinate and perform day to day administration, staff welfare, security and training within vertical.

He / She supports the coordination of events and ensure timely replenishment, cleanliness and maintenance of office within the facilities of the company.

Taking initiative to identify work problem and propose continuous improvement and enhance department operations running smoothly.

Executive / Higher Executive - Admin (Corporate) has an eye for details and able to carry out tasks and managed priorities and address multi-faceted issues effectively. He / She should have good communication skills which enables to interact with groups of internal and external stakeholders.

**Job Responsibilities/Key Tasks(External)**:
**General Administration**
- Database updating, dispatch of mails/documents, and managing of corporate complimentary passes.
- Sorting and filing of documents.
- Update and document checks for repair and maintenance equipment, furniture, and facilities in warehouse and office.
- Managing of stationary supplies & pantry items for corporate office.
- Consolidating and tabulating monthly telco bills, Cab Charges & Franking Postages.
- Prepare and monitor inventory stocks report and place order from vendor replenishment of supplies and consumables PPEs in office.
- Perform report and monitor SAP related administration activities status. Eg. PO/PR/GR
- Souring for quotation/supplier as and when required
- Liaising with supplier/vendor for maintenance work
- Prepare information on the company assets tagging report status and asset stock taking perform within timeframe.
- Perform report on staff attendance / OT clocking / Registering staff facial recognition matters.

**Staff Welfare**
- Support the organisation of corporate-related / welfare and CSR events/activities.

Inventory stocks status and place order to procure the PPEs and distribution for new staff.- Support staff welfare events. Eg appreciation lunch, issuance of festive token

**Security**
- Prepare, update system and monitor for distribution card / access for employees
- Support and provide feedback in administration operations.
- Prepare and update audit checks and follow up actions during internal / external audits
- Propose areas of improvement from audit results

**Others**
- Undertake any assigned projects / duties directed by Management(if any)

**Job Requirements**:
**General Administration**
- Database updating, dispatch of mails/documents, and managing of corporate complimentary passes.
- Sorting and filing of documents.
- Update and document checks for repair and maintenance equipment, furniture, and facilities in warehouse and office.
- Managing of stationary supplies & pantry items for corporate office.
- Consolidating and tabulating monthly telco bills, Cab Charges & Franking Postages.
- Prepare and monitor inventory stocks report and place order from vendor replenishment of supplies and consumables PPEs in office.
- Perform report and monitor SAP related administration activities status. Eg. PO/PR/GR
- Souring for quotation/supplier as and when required
- Liaising with supplier/vendor for maintenance work
- Prepare information on the company assets tagging report status and asset stock taking perform within timeframe.
- Perform report on staff attendance / OT clocking / Registering staff facial recognition matters.

**Staff Welfare**
- Support the organisation of corporate-related / welfare and CSR events/activities.

Inventory stocks status and place order to procure the PPEs and distribution for new staff.- Support staff welfare events. Eg appreciation lunch, issuance of festive token

**Security**
- Prepare, update system and monitor for distribution card / access for employees
- Support and provide feedback in administration operations.
- Prepare and update audit checks and follow up actions during internal / external audits
- Propose areas of improvement from audit results

**Others**
- Undertake any assigned projects / duties directed by Management(if any)

**Professional Qualifications & Relevant Experience**:

- Degree / Diploma in Business Administration or equivalent certifications,
- 1-3 years of relevant experience in administration management.