Contracts Advisor

**SCOPE OF WORK
- Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
- Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
- Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
- Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
- Leads or supports negotiations of any contested contractual terms and conditions
- Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations
- Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
- Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation
- Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
- Develops and maintains final contract files (all components), as required
- Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
- Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)
- Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
- Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements
- Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes
- Reviews and updates project file system / procedures and Master Document Register
- Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
- Develops and monitors approval process and compliance with invoicing and payment process
- Coordinates change control process, including: amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
- Oversees Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
- Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
- Measures contractor performance and provides feedback through project and functional management
- Captures and communicates contract administration and subcontracting company's lessons learned for project
- Develops the Contract Close Out Plan (part of Project Close Out Plan)
- Establishes a close-out agreement with Contractor (settlement of any outstanding items)

**SKILL REQUIREMENTS
- Experience in Contracts Engineering / Administration preferred
- Previous experience in a closely related position required
- BS in Engineering preferred
- Broad understanding of project execution and contracting principles, theories, and concepts
- Experienced in commercial negotiations, contractor management and contract administration
- Willing to business travel or relocate to project sites (domestic / overseas)
- Owner/Operator experience in project management roles preferred

**Mary Marquez **(EA Regn No: R1326974)
**RMA Consultants Pte Ltd **(EA Licence No: 93C4403)