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Business & Operations Officer (Founder’s Office)

1 day ago

Singapore ACTIV-8 MANAGEMENT PTE. LTD. Full time

**About Us**:
We are a newly established, founder-led business management company overseeing and supporting portfolio(s) of related companies. Our work spans operations, partnerships, and strategic initiatives, sometimes involving financial and investment aspects, but always with a hands-on, solutions-driven approach.

As a lean and agile team, we’re in the exciting phase of shaping our foundations, from our workspaces to our ways of working. We believe the future of work is people-first, building companies where relationships, culture, and collaboration are as important as strategy and execution. Every role here is high-trust, high-impact, and directly involved in how we grow.

**The Role**:
This is a rare opportunity to work directly with the founder, gaining breadth of exposure across industries and business functions. You’ll be the point of coordination to keep things running, sometimes doing the work yourself and other times coordinating with trusted vendors or partners.

We don’t expect you to be an expert in everything from day one. Instead, you’ll have the chance to learn and oversee areas like operations, HR, finance, IT, and facilities, building a unique skill set that few roles can offer. Some travel may be required, depending on the projects at hand.

**What You’ll Do**:
**Operations & Coordination**:

- Ensure smooth day-to-day business operations by coordinating with internal and external stakeholders.
- Handle corporate secretary matters and compliance requirements in coordination with service providers.
- Provide secretariat support for group-level governance and coordination, including preparing agendas, organizing meetings, consolidating information, and documenting key decisions.

**Representation & Relationships**:

- Represent the company at events, networking sessions, and external engagements.
- Build and maintain strong relationships with partners, vendors, and potential investors.

**People & Workplace**:

- Oversee HR processes such as recruitment, offboarding, and payroll administration.
- Manage workspaces across multiple locations, ensuring facilities and services meet the needs of space users.

**Finance & Administration**:

- Manage accounting, invoicing, and payments, ensuring accuracy and timeliness.

**Technology & Digital Presence**:

- Oversee IT operations including equipment, software licenses, and accounts (for example, Microsoft 365).
- Manage and coordinate the company’s digital presence across website, LinkedIn, and other platforms.

**About You**:

- **You genuinely enjoy working with people and building meaningful relationships.**:

- Adaptable and resourceful, able to figure things out and make things happen.
- Confident communicator who can engage with stakeholders from all walks of life.
- Comfortable switching between big-picture thinking and hands-on execution.
- Strong presentation skills, able to create clear, professional materials (slides, reports) and present them confidently when needed.
- Internet
- and tech-savvy, quick to pick up new tools.
- Familiar with productivity tools such as MS Office, OneDrive/SharePoint, Canva, Figma, or similar collaboration platforms.
- Prior internship or work experience in business development, strategy, or operations will be an advantage.
- A formal education in Business, Management, or related fields will also be an advantage but is not a requirement.
- We welcome both fresh graduates and experienced professionals. Attitude, adaptability, and a willingness to learn matter most.
- Possessing a valid driver’s license is a plus, but not required.

**Why Join Us?**:

- **Unmatched breadth of exposure**: Gain hands-on and oversight experience across operations, people, finance, technology, and external relations.
- **Learn from the top**: Work directly with the founder, seeing first-hand how decisions are made and companies are built.
- **Shaped around you**: You will not be doing all tasks at once or alone. Many functions are supported by providers, and you will coordinate, learn, and step in where it adds value for your growth.
- **Career accelerator**: Build a versatile skill set that opens doors to leadership roles in the future.
- **Small, agile team**: Every idea counts and your work has immediate, visible impact.
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