Purchasing Manager

Responsible for the smooth and efficient operation of the Purchasing, receiving and beverage store. - Consider first the interest of the company in all transactions and to carry out and believe in the company’s established policies. - Buy without prejudice, seeking to obtain the maximum ultimate value of each dollar of expenditure. - Subscribe to and work for honesty and truth in buying, and to denounce all forms of manifestation of commercial bribery. - Have a complete understanding of the Hotel's policy relating to Fire, Safety and Health. - Ensure that all ACCOR’s control procedures pertaining to Purchasing, - Review and approve quotations and tenders in the system on a timely basis. - Negotiate cost effective purchases, while maintaining quality and service, for all supplies and services. - Preparation, review and processing of requisitions and purchase orders for supplies, operating equipment and food and beverage products. - Train and enforce purchasing/ issuing procedures and planning to Hotel users. - Store, Receiving and all their related areas are strictly complied with the standards at all time. - Ensure that the purchase policy and procedures are strictly adhered to under supervision. - Choose the best price not at the expense of maintaining our quality and standard. - Compare the quotation of purchasing decisions and report to Director of Finance. - Negotiate with selected suppliers and obtain competitive quotations. - Process the Purchase Request and ultimately the Purchase Order. - Prepare the required reports assigned by the Director of Finance. - Ensure most economical purchase of goods and services for the hotel, ensuring that purchasing is committed on most competitive terms. - Keep close contact with the suppliers for obtaining updated and relevant market information and report to Director of Finance. - Develop and enforce purchasing standards, policies and procedures. - Conduct monthly inventory of beverage store - Identify and implement waste management programme. - Co-operate with all organizations and persons engaged in activities designed to enhance the development and standing of purchasing. - Keep records of a purchasing development such as Purchase record, Vendor Record, Blueprint and specification record, print forms record - Consider and set-up the Economic Ordering Quantity (EOQ). - Provide the General Manager and other key executives with a monthly, "Purchasing Report" based on market research/surveys, price fluctuations, comparative analysis of prices, etc. - Conduct regular checks and audit of vendors for compliance to HACCP standards. - Cultivate the sound supplier relationship. - Review and authorize necessary vouchers (e.g. payment voucher, journal vouchers etc.) - Prepare and analyze financial planning for both short-term and long-term. - Prepare annual budget and compare actual results with the projected. In addition, also investigate discrepancies. - Prepare cash and fund flow, including planning for cash management. - Bids received must be based on a specified quality and quantity. All purchase requests must state vendors names in the appropriate spaces and bids received from each vendor on the appropriate lines. - Order placed with suppliers must ensure the following considerations: - That bids are for the specified merchandise. If yields differ, the lowest price may not be the best to buy. - Promptness of service and past experiences with vendors should be considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of suppliers. - In obtaining quotations, ensure that it includes freight and delivery to the Hotel. - Frequently, in the course of ordering, the suppliers will offer "Bargains" for larger quantity purchases. - In general, large quantity buying should be avoided. These "Bargains" must be brought to the General Manager's and Director of Finance’s attention for approval. **Job Requirements**: - Minimum of 3 years experience in purchasing, 5 star luxury environment preferred. - Projects professional image at all times through personal presentation / interpersonal skills. - Initiates contact and establishes rapport easily. - Appreciates and maintains an effective outlet for stress. - Has the ability and willingness to undertake further development. - Formal qualifications in purchasing or material management to at least Diploma level - Exceptional people and communication skills - The highest level of attention to detail - Exceptional organisational and time management skills - Microsoft Office expertise to Intermediate or Advanced level - Creativity and imagination - Experience in preparing, writing and proofing purchase specification - An affinity with technology in relation to order processing