Procurement & Shipping Assistant

5 days ago

Pioneer, Singapore Utracon Structural Systems Pte Ltd Full time

The Procurement & Shipping Assistant is responsible for raising purchase orders and maintaining procurement records, prepare documentation, liaise with internal & external stakeholdersYou must be able to multi-task and manage time well, be sociable, communicate well with both suppliers and colleagues and be able to work in a fast-paced work environment.Roles & Responsibilities On Procurement matters: Assist in the following: Source for vendors and request quotations Evaluate vendor’s quotation and technical specification to comply with projects requirement Evaluate supplier’s performance and quality standard Prepare purchase requisition and purchase orders Liaise with suppliers to resolve issues such as quality or quantity discrepancies Update purchasing records, data and pricing into our inventory system Adhere to our company’s Integrated Management System policies and procedures Undertake other ad-hoc duties as assigned On Shipping matters: Assist in the following: Prepare import and export documents including packing lists, invoices etc Liaise with customers and forwarder on delivery schedule and shipment arrangement Liaise with forwarder on cargo clearance, permit and delivery, for both import and export Liaise with forwarder on documentation, booking of containers, shipment and trucking of cargo Liaise with warehouse team on packaging, loading and unloading Update and monitor the status of shipping arrangement and delivery Check and verify documents to ensure legal compliance Pre-requisites Excellent oral and written communication skills in English language Outgoing and positive personality, adapt to dynamic and fast-paced environment Able to work under minimum supervision, Proactive and self-motivated in problem-solving Knowledge on import and export documentation and procedures Knowledge on purchasing procedures Required skill(s): MS Office Working Environments 5 days workweek and alternate Saturday Flexible working hours Office-based

Diploma/ Advance Diploma

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