Senior Executive, Administrative Support

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

This incumbent is part of Nanyang Business School Corporate Services - Academic Support Unit that is dedicated to assisting faculty with research and teaching-related administrative tasks. The team aims to excel operationally by establishing a service centre focused on customer satisfaction and faculty support. This role will function as the primary contact for faculty regarding all administrative aspects of research and teaching activities.

**Responsibilities**:
**Central / Cross Division Administrative Support**
- Act as the main hub for the processing of faculty pre-travel requests, expense claims, and reimbursements. Provide proper and timely processing of expenses claim incurred by faculty.
- Assist with purchases in accordance with NTU procurement policies and guidelines.
- Assist in budget planning for faculty-related expenses.
- Proper filing and accounting of revenue and expenditure for periodic financial reporting.
- Assist in the organisation of events such as seminars, workshops, and retreats, including logístical arrangements, budget monitoring, and smooth on-site execution.
- Provide support to divisions' research centres.
- Support activities related to assessments (e.g., quizzes) and examination invigilation.
- Other tasks assigned by ASU Lead on a needs basis

**Job Requirements**
- Minimally a Diploma in Business Administration, or related field. Degree in Business Administration, or related field, is preferred.
- Minimum 5 years of working experience in an administrative role.
- Relevant working experience in education sector will be advantageous.
- Strong proficiency in MS Office suite, and online productivity tools.
- Articulate with excellent verbal and written communication skills.
- Able to work individually and collaborate with others as a team
- Strong planning, organisational and problem-solving skills
- Independent and possess strong multi-tasking abilities
- Meticulous and attentive to details

Hiring Institution: NTU

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