Admin Assistant

3 days ago

Queenstown, Singapore FINDJOBS PTE. LTD. Full time

2 years exp

**Roles & Responsibilities**

**Responsibilities**:

- Manage Line Manager's paperwork including ensuring timeliness and completeness.
- Makes business travel arrangements and settlement of departments.
- Prepare business correspondence.
- Responsible for screening calls, managing meeting and event arrangements.
- Provides information by answering questions and requests within the organization and team.
- Monitors and records expenditures.
- Prepares reports and financial data (if required).
- Organization of office supplies.
- Prepares word documents, creates spreadsheets and presentations.
- Coordinates meetings and creates agendas, records, and minutes.
- Issuing of inventory tags and manages the IT database for inventory management for IT related equipment.
- Performs cost allocation charge back to inter department for IT related services.
- Performs procurement for department following the internal purchasing process.
- Act as a central receiver for all IT related purchased for company departments and thus allocation cost center to finance
- for the purchases.
- Assist to source for IT related equipment quotations from appointed vendors.
- Assists in documentation of department related information for safe keeping and retention.

Skills required:

- Excellent organizational, written and verbal communication skills.
- Meticulous & analytical.
- Able to work independently with minimum supervision.

Qualification:

- At least 2 years of experience with general office duties.
- Excellent organizational, written and verbal communication skills.
- Comfortable to communicate with people.
- Meticulous & analytical.
- Able to work independently with minimum supervision.

Janet Lim Chia Ee

EA License: 11C2878

EA Registration No: R1981865

Findjobs, a member of The Singapore Centre for Social Enterprise (raiSE) develops mobile apps in different languages to connect jobs to non-executive jobseekers effectively. Together with NTUC’s e2i (Employment and Employability Institute), Findjobs also developed and piloted a smart job kiosk to assist offline resident jobseekers who do not have a smartphone or data plan to access easily to nearby job opportunities. We believe strongly in delivering jobs to the community in order to meet the needs of individuals, and strive in connecting offline jobseekers and online employers together.

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