Senior Executive

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

**OUR PEOPLE**

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.

DESIGNATION : Senior Executive (Board Governance & Administration)

RESPONSIBILITIES

You will be responsible for providing secretariat and governance services to ensure effective and efficient operations relating to Board and committee meetings. The role will include meeting coordination, minute taking, updating of governance policy and record management, and other administrative duties.

**KEY RESPONSIBILITIES but not limited to the below**:
**Board Governance and Board Relations**

Coordination
- Providing secretariat and administrative support to the Board and Board Committees including but not limited to, scheduling & preparation of meetings, creating meeting agendas, coordinating physical and virtual meetings, drafting of board minutes, resolutions, and other documents, distribution of board materials, managing the Board’s electronic meeting and information sharing portal, provide meeting support and carrying out any post-meeting actions as required.
- Assist with Board renewals, onboarding meetings for new Board members and maintain due diligence documentation on new and existing board of directors
- Coordinate all Board related events, including event logistics support when Board members visit the museum.
- Providing secretariat support and draft minutes for internal management meetings.

Documentation
- Review and professionally format various documents, presentations, and reports as needed.
- Assist in the development, drafting and preparation of orientation materials for new Board members.
- Draft and distribute appropriate correspondence for review, such as briefing packages, surveys, meeting materials, and other reports, to the Board.

Support
- Support the Assistant Manager (Corporate Governance) in maintain of policy, process, and terms of reference amendments for each Board committee, and managing all internal and external governance records
- Assist in the maintenance of governance excellence and accreditation by researching and developing innovative approaches for quality improvement in governance practices, based on the Charities Code.
- Assist in producing documentation to support implementation of governance related policies and procedures

Administration
- Assist in the timely and accurate filing of corporate governance documents to the relevant regulatory authorities including, but not limited to, Board policies, meeting minutes, annual returns, budgets, business plans, and amendments to the Articles of Association according to records retention schedule, lodgement of documents with ACRA, AGM/EMG documents, and maintaining and updating of statutory registers and records, to comply with the necessary statutory requirement