HR & Admin Specialist with Finance Support

1 week ago

Singapore LUCRUM CAPITAL PTE. LTD. Full time

**About the Role**:
We’re hiring a meticulous, reliable, and organised **HR & Finance Executive**to manage key back-office functions across our group of companies in **hospitality, real estate, healthcare, and technology**.

This role is ideal for someone who enjoys structure, handles sensitive information with integrity, and is comfortable navigating between **HR, payroll, payments, and finance coordination.**

**Key Responsibilities**:
**Human Resource Administration**:

- Maintain and update staff files, contracts, and HR records
- Issue KETs, appointment letters, confirmation, extension, and resignation documents
- Track leave, unpaid leave, medical certificates, NS call-ups, and other staff movements
- Handle staff onboarding and offboarding, coordinating handover checklists
- Ensure compliance with MOM regulations and internal HR policies
- Prepare HR reports, headcount tracking, and support audit queries

**Payroll & Statutory Compliance**:

- Monthly payroll preparation and CPF submission
- Process claims, staff reimbursements, and timesheet verification
- Prepare and submit **IR8A, IR21**, and relevant government forms
- Liaise with payroll system vendors and update changes when needed

**Finance & Payment Coordination**:

- Maintain payment logs and coordinate vendor/staff payments across group entities
- Issue bank transfer instructions, reconcile monthly payouts with invoices
- Assist in Xero bookkeeping: tagging expenses, checking chart of accounts, uploading files
- Maintain recurring payments (e.g. rent, insurance, subscriptions) and payment due dates
- Assist in tracking clinic/hotel collections vs bank entries (payment reconciliation)

**Support Functions**:

- Assist in monthly management reports related to HR & payment summaries
- Organise digital records of invoices, staff docs, and payment folders
- Liaise with banks, auditors, and government bodies as required

**Requirements**:

- Diploma or Degree in **Business Admin, HR, or Accounting**:

- 2-5 years' experience in a **combined HR and finance/admin support role**:

- Strong working knowledge of **MOM, CPF, IRAS filings (IR8A/IR21)**:

- Proficient in **Xero, Microsoft Excel, CPF portal, and Google Workspace**:

- Excellent attention to detail, trustworthy with confidential information
- Strong communication and task coordination skills
- Able to work across **multiple business entities**and manage deadlines independently

**Why Join Us**:

- Exposure to real-world multi-sector operations (hotel, dental, real estate, tech)
- Stable role with structured workflows and room for growth
- Opportunity to streamline HR-finance processes and own core operations
- Work directly with senior leadership on meaningful business processes

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