Legal Secretary

Job Title

- Legal Secretary (Construction)

- Role

- Legal Secretary/Assistant

- Expertise

- Legal Secretary/Assistant

- Job Location

- Singapore

- Description

**Job requirements**

A secretarial role supporting partners and associates within the Singapore Construction Group, providing support with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.

The Legal Secretary provides dedicated support to a range of fee earners (usually between 3-5 lawyers) with all administrative tasks including but not limited to: management of client files, billing and financial activities, client relationship and business development coordination, diary and travel management and document production.

Working as part of a broader secretarial support team and reporting to a Legal Support Manager and Secretarial Team Leader(s) (STL), the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.

**Key responsibilities**
- Providing secretarial and administrative support in Construction practice area as required
- Maintaining fee-earners' inboxes, calendars and client contacts
- Conflict searches, file opening, file closing and archiving
- Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents; preparing bundles/files
- Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
- Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with secretaries and admin assistants from other regions
- Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
- Excel Spreadsheet management; input; logging; merging and reporting the data as required
- Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondences
- Financial Administration: dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions.
- E-litigation: filing of court documents, retrieve court documents from e-litigation portal and circulate, checking and keeping track of hearing dates, cause book searches
- Traveling arrangement, reservations for restaurants, transport arrangements, scheduling meetings
- Potential to cover receptionist when needed
- Any other ad-hoc related duties as required.
- At least 1-3 years of legal secretary experience in the legal industry
- MS Office skills (Outlook, Word, Excel and PowerPoint)
- Good verbal and written communication skills
- Accurate typing (minimum speed 60 wpm)
- Excellent spelling and grammar
- Excellent organisational skills
- Excellent communication skills
- Knowledge of legal terminology is advantageous
- Ability to prioritise own workload to meet agreed deadlines
- Ability to be calm and retain a professional attitude under pressure
- Attention to detail with a high level of accuracy
- High level of initiative
- Flexible approach with willingness to accept a range of varying responsibilities
- Positive attitude
- Team player
- In addition to any Fee-earners' reporting lines, all Legal Support staff will report to the Legal Support Manager and Secretarial Team Leader(s)._

**About the firm**

A pragmatic and dynamic international law firm with a focus on core sectors of infrastructure, insurance, international trade, natural resources and transportation. Clyde & Co is recognised for its work in and with fast-moving and volatile emerging markets, and for a history of managing complex, multi-jurisdictional transactions and disputes. Internationally, with more than 5,000 staff across six continents, we are on the front line for our clients' interests, all over the world. Our culture is one that is based on our integrity, enjoyment of work and a spirit of adventure that runs through everything we do. Clyde & Co is a truly entrepreneurial firm, always seeking new opportunities. We have had a presence in the Asia Pacific region for close to 40 years, during which time we have invested in building a network of market leading specialists who support our clients' international and regional growth strategies. We have over 500 directly employed staff in-region. Our regional network includes presence in: Hong Kong, Shanghai, Beijing, Chongqing, Ulaanbaatar, New Delhi, Kuala Lumpur, Singapore, Auckland, Sydney, Brisbane, Melbourne, and Perth, as well as working closely with Clyde & Co offices around the world.
- Local law Joint venture a