Project Executive

5 days ago

Singapore FOIT PTE. LTD. Full time

Job Overview:
As a Project Executive in the Events industry, you will play a pivotal role in the planning, coordination, and execution of events. You will work closely with clients, vendors, and the internal events team to ensure seamless delivery of projects within timelines and budget constraints. Your attention to detail, organizational skills, and ability to handle multiple tasks will contribute to the success of the events you manage.

**Responsibilities**:
1. Event Planning and Execution: Assist in the end-to-end planning, organization, and execution of events, including conferences, exhibitions, corporate meetings, product launches, and social gatherings.

2. Client Communication: Liaise with clients to understand their event requirements, objectives, and expectations. Maintain clear and regular communication with clients to provide updates, obtain feedback, and ensure client satisfaction.

3. Budget Management: Assist in preparing event budgets and track expenses throughout the project. Work closely with the finance team to ensure adherence to the approved budget.

4. Vendor Management: Source, evaluate, and negotiate with event vendors, suppliers, and contractors. Manage vendor relationships and oversee their performance to ensure services are delivered as per the agreed terms.

5. Event Logistics: Coordinate logistics for events, including venue selection, setup, audio-visual requirements, catering, transportation, and accommodation.

6. On-site Coordination: Be present during events to supervise setup, resolve any issues, and ensure smooth execution. Coordinate with the events team, vendors, and venue staff to address any last-minute changes or emergencies.

7. Marketing and Promotion: Collaborate with the marketing team to create event promotional materials, including invitations, brochures, and digital campaigns.

8. Attendee Management: Oversee registration processes and manage attendee databases. Provide support to attendees and address their queries before and during the event.

9. Post-Event Evaluation: Conduct post-event evaluations to assess the success of each event. Gather feedback from clients, attendees, and stakeholders to identify areas for improvement.

10. Administrative Support: Provide administrative support to the events team, including maintaining documentation, creating reports, and updating project status.

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