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Buyer Admin Assistant

1 day ago

Singapore AEROSPEC SUPPLIES PTE LTD Full time

Location: North East Region

**Position Description**

The Buyer admin assistant is responsible for day-to-day processing and follow-up of purchase and repair orders for our Airframe and Component MRO business. The buyer will also be responsible for ensuring accurate delivery dates and airwaybill information in the system for optimal planning. The buyer admin assistant will report to the Lead Buyer and will liaise closely in the field of continuous improvement.

**Part A - Key Accountabilities and Responsibilities**
- Process purchase requisitions and convert them into purchase orders promptly.
- Coordinate with internal departments to verify procurement requirements and ensure accuracy of requests.
- Liaise with vendors and suppliers to obtain quotations, follow up on deliveries, and resolve any order discrepancies.
- Maintain and update supplier information, purchase records, and related documentation in the procurement system.
- Track and monitor the status of orders to ensure timely delivery and escalate delays where necessary.
- Assist in sourcing products and services based on procurement guidelines.
- Ensure compliance with company procurement policies and procedures.
- Support procurement reporting by compiling data for spend analysis, delivery performance, and cost savings.
- Provide administrative support such as filing, documentation, and coordination of procurement-related tasks.
- Assist in vendor evaluation and performance review processes.
- Any ad-hoc task as assigned by immediate superior.

**Part B - Required Experience, Competencies & Qualifications**
- Diploma or equivalent qualification in Business Administration, Supply Chain Management, or related field
- 1-3 years of experience in a procurement or administrative support role preferred.
- Good organizational and time-management skills.
- Strong attention to detail and accuracy.
- Familiarity with procurement software or ERP systems (e.g., SAP, Oracle, etc.).
- Proficient in Microsoft Office (especially Excel and Outlook).
- Strong communication and interpersonal skills.