Site Engineering Lead

JLL supports the Whole You, personally and professionally.
JOB OVERVIEW
Maintaining all site facilities in best conditions and within the framework of Good Manufacturing Practice (GMP) & EHS requirement.
Manage facility and utility operations in the correct manner to support daily laboratory operation and general business activities.
Responsible for initiating and updating site field manual, SOPs as required
Develop maintenance strategy and best practices to achieve maintenance deliveries & KPIs
Develop proactive partnership with customer
Ensure required safety, quality, compliance, service and performance standards are met.
Drive continuous improvement and innovation
Manage activities within budget; assess solutions and practices to ensure cost-effectiveness
To coordinate field activities in the execution of daily routine facilities and maintenance work.
Planning and coordinating vendor site servicing activities.
Executing and closing of Work Orders as per schedule.
Able to perform troubleshooting of general building M&E equipment
Perform regular plan preventive maintenance tasks to ensure asset integrity and free from defects.
Familiar with instrument calibration program
Areas
Key Accountabilities
Safety
Act as a visible safety leader and coach proactive safety behaviours in the team; lead by example to help ensure that positive and transparent EHS culture exists within the JLL team on the site
Ensure required Regulatory, JLL and Client safety standards are met for all aspects of work delivered by team (staff or vendor)
Ensure EHS relevant devices are in place (PPE, LOTO devices )
Proactively ensure any EHS near misses, incidents or best practices are reported and shared
Support accident and injury investigation
Ensure risk assessments and method statements are in place for all work (JLL staff or vendor). Proactively identify safety hazards and risks at the Client location and mitigate in accordance with best safety practice
Establish regular EHS self-inspection routine and make action plan accordingly
Ensure all regulatory/compulsory EHS training is completed and training records are documented in a timely manner for audit readiness.
Quality Management System
Ensuring team’s adherence to governing SOPs and quality policies (JLL or Client) where relevant
Lead by example to help ensure that positive and transparent quality culture exists within the JLL team on the site and that quality risk management is embedded into decision making
Proactively ensure any quality issues, incidents or best practices are reported and shared
Ensure timely completion of all quality training by the team
Support GMP incident root cause investigations and CAPA creation / completion as necessary
Participate in JLL self-audits; assist in Regulator and customer audits as required
Participate in generation and review of the following documents if applicable to JLL scope of work: Change control
Deviation investigation & management; root cause investigations, equipment failure investigations, CAPAs generation and implementation
SOPs (periodic review)
Qualification and validation protocols
Quality Notifications based on equipment out of tolerance conditions
Any other GxP documents according to governing procedures
Ensure all infrastructure and compliance documentation for the systems is up-to-date (e.g. maintenance logs, drawings and single-line diagrams)
Spare parts management (GMP spare parts identification is needed)
Ensure that service quality levels and relevant KPIs are met
Ensure all activities are documented in time achieved periodically
Be vigilant to ensure subcontractors understand compliance requirements such as GxP requirements and Change Control
Approval Roles
Review internal or external change request
Prepare or review GMP/EHS relevant incident/accident report
Review services contracts and Purchase Order
Prepare or review resource added or staff resignation
Approvals for similar role of Site Lead as his deputy in his absence from work
JLL internal DOA approvals (procurement, financial, HR, etc.)
Business and client engagement
Develop healthy customer relationships through proactive engagement.
Ensure correct customer focus is in place for all activities undertaken by function
Proactive communications with client and provide solutions to client’s base onsite situations
Periodically meeting with client and provide feedback about daily operation and maintenance
Compliance
Act as visible leader for all compliance related issues, reinforcing the Code of Ethics and JLL values in every interaction
Ensure all team members follow ABAC policy
Ensure required Regulatory, JLL and Client policies, standards & procedures and are met for all aspects of work delivered by team (staff and vendor)
Ensure and encourage transparent reporting of compliance issues or potential compliance issues
Complete all mandatory JLL and Client compliance training; ensure team also does the same
Strategy
Identify GMP relevant activities and provide aud