Administrator (6-month)
11 hours ago
Vifor Pharma is currently undergoing unprecedented growth and portfolio expansion. We are hiring an Administrator for a 6-month fixed term contract to oversee the operations across the regional offices. The Administrator will coordinate office activities and operations to secure efficiency ensuring adequate support is delivered.
**Responsibilities**:
**General Office Management**
- Maintain office facilities, equipment and upkeep of maintenance contracts
- Manage an assistant to ensure office cleanliness and provision of adequate supplies
- Primary contact point to liaise with external parties on maintenance matters
- Coordinate with IT on office security, phone system or any technical malfunction
**Administration**
- Manage phone calls and guests; coordinate mail services and process business documents
- Support new hires/ exits preparation
- Support meetings/events coordination and travel arrangement to the regional team
- Provide travel and designated administrative support to the Senior Commercial Director
**COVID-19 Management**
- Assist the business continuity committee in workplace safety measures implementation
- Assume Safety Management Officer role when required
**Requirements**:
- Proven experience as an Office Administrator or relevant role
- Able to converse well with good interpersonal skills
- Excellent organizational skills and highly independent
- Excellent knowledge of MS Office
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