Senior Executive, Communication and Events

3 days ago

Singapore Nanyang Technological University Full time

Reporting to the Head, Administration, the incumbent will play a pivotal role in providing comprehensive administrative and logístical support for the Communication and Events (C&E) team. The primary aim of the role will be to facilitate smooth operations, ensuring the seamless and timely execution of events and communication strategies to deliver exceptional experiences to stakeholders.

**Responsibilities**:
Work with the C&E team on related matters but not limited to:

- Communication and Events_- Provide fresh insights and ideas to enhance the strategic workforce planning for events- Liaise with both internal and external stakeholders on communication and events related matters- Provide logístical support during preparations for events- Process student assistant claims and assist in procurement related matters, assist in budget projection and managing budget utilisation for C&E- Manage event inventory - procurement and distribution of event gifts, corporate gifts- Support the maintenance of WKWSCI social media platforms, working closely with C&E managers and colleagues.- Work with Communication Manager to design and create content for digital platforms- Maintain an editorial calendar for all digital platforms.- Administrative support_- Provide administrative support to the C&E team managers on the full spectrum of tasks and functions related to the team- Provide administrative support to Assistant Chair (Student Life & Alumni) on matters relating to students and alumni.- Follow up with students/alumni queries on events or activities.
- School Visits_- Take charge of the planning and execution of outreach and admissions related school visits- Liaise with Office of Admissions for potential school visits from JCs, Polys or IB schools, and the school coordinators in charge of the visits- Coordinate with Tech team to set up demos as part of the school tour- Identify and engage suitable students or faculty for the visits
- Student and Alumni Engagement_- Provide support in terms of vetting submitted proposals for all student-initiated and/or alumni events, event execution, procurement, handling post-event claims and expenses, and tracking event budgets.-
- Assist with communication materials to students and/or alumni- Follow up closely with students and/or alumni queries on events and/or activities.- Work in partnership with the C&E team on student-led activities

**Requirements**:
- Recognized Bachelor’s degree in any discipline. Higher learning institutional work experience will be advantageous.- Strong administrative skills, particularly in planning and organising.- Customer service oriented - possessing a positive attitude to approach each situation with a solution.- Open minded team player who readily communicates and objectively keeps the team goals in view.- Strong written and verbal communication skills to handle diverse levels of stakeholders.- Ability to multi-task and adapt to changing priorities.-
- Experience in digital content production- Proficiency in various social media tools and platforms, with some experience in supporting online marketing/community engagement campaigns.

Hiring Institution: NTU

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