Bloomberg Philanthropies Administrative Assistant

Background
Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Environment Portfolio:
Bloomberg Philanthropies tackles one of the world's greatest challenges: the climate crisis. Mike Bloomberg has long been a global leader in the fight against climate change, from his pioneering work as mayor of New York City to his leadership as the United Nations Secretary-General's Special Envoy for Climate Ambition and Solutions. Bloomberg Philanthropies Environment team's International Climate & Environment Programme is at the forefront of driving the transition to clean energy across 32 countries and Europe, improving air quality and driving bold climate action in cities around the world. With government and business leaders, experts, grassroots movements, environmental advocates, the Environment Programme is supporting ambitious climate action to build more sustainable economies.

What's The Role:
The Environment team's International Climate & Environment Programme is seeking a new Administrative Assistant. You will ensure that the Environment team is operating at the highest level, through enabling accurate information sharing, strong organizational skills, smooth workflow and follow-through. You will have a passion for environmental issues, interest in philanthropy and a commitment to the Bloomberg Philanthropies vision of creating better, longer lives for the greatest number of people. You are a team player who can manage multiple priorities, work with many stakeholders, and thrive in a fast-paced, results-driven environment.

This position is based in Singapore and reports directly to the Asia-Pacific Lead of the International Environment and Climate Programme and will also provide administrative and operational support to the regional lead in Europe. As an integral part of the International Environment and Climate Programme Team, this role is required to work across time zones and geographies.

We'll Trust You To:

- Provide day-to-day administrative support to the International Climate & Environment Team Leads in Asia and Europe to ensure efficient operation of the team, to provide strong organizational and administrative support for specific projects, meetings, events, and other programmatic initiatives.
- Handle day-to-day calendar, including scheduling appointments, arranging meetings, anticipating needs and changing/rearranging meetings as appropriate.
- Ensure the team is prepared for meetings with supporting documentation and information. Support meeting preparations, briefings, background materials, and taking notes Support the programme manager to plan and prioritize weekly tasks and deliverables
- Track tasks, meetings and events, and support follow-up actions, to ensure team projects are on schedule and deadlines are met
- Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues
- Coordinate travel arrangements, including flights, ground transportation, hotels, and travel expense reports, etc.
- Coordinate with International Environment and Climate Programme Operations Lead to manage team reporting on monthly metrics, progress reports, briefings and other projects relating to the programme's various initiatives
- Support Environment Team events, including compiling invite lists, drafting correspondence, tracking attendance, and providing day-of assistance

You'll Need To Have:

- Bachelor's degree or degree-equivalent qualifications
- Fluency in both written and spoken English
- A minimum of 5 years of administrative assistant experience in a fast-paced, high-performance work environment with a global organization
- Demonstrated experience in managing/coordinating simultaneous projects with APAC regional or global teams
- Experience working in energy transition and sustainability and/or international affairs
- Adept at working flexibly across different time zones and geographies
- Excellent attention to detail and impeccable accuracy
- Excellent organizational and time management skills
- Ability to respond to priorities and resourcing needs as they shift over the lifecycle of projects and programmes
- Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and in writing
- Resourceful, motivated, efficient, pro-active, and customer service oriented
- Ability to protect confidential and sensitive information of the organization
- Ability to perform and adapt under pressure
- Discretion and proven ability to deal with VIPs
- Strong overall computer skills, proficient in MS Suite specifically Outlook, W