Purchasing Officer

3 days ago

Singapore GIKEN SAKATA (S) LIMITED Full time

**Responsibilities**:
**Purchase Order (PO) Management**
- Issue purchase orders to suppliers accurately and in a timely manner.
- Verify POs align with internal specifications, pricing agreements, and lead times.

**Rescheduling and Adjustments**
- Adjust order schedules in response to changes in customer demand or production timelines.
- Maintain proactive communication with suppliers to manage changes and minimize disruptions.

**Supplier Delivery Schedule Updates**
- Maintain up-to-date records of all supplier delivery schedules.
- Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.

**Shipment Monitoring**
- Monitor supplier shipments to ensure on-time delivery.
- Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.

**Documentation and Paperwork**
- Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs).
- Ensure documentation complies with internal policies and audit requirements.

**Reporting and Update**
- Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking.
- Update internal stakeholders on critical issues such as delays, shortages, or cost changes.
- Use ERP or procurement systems to ensure accurate and up-to-date data reporting.

**Ad-hoc Duties**
- Assist the purchasing department with additional tasks or projects as assigned by the superior.

**Requirements**:

- O-level and above.
- 1 year of working experience in a purchasing, procurement, or supply chain role.
- Basic knowledge of procurement processes and vendor management.
- Proficient in Microsoft Office (especially Excel) and Nav.
- Good communication and negotiation skills.
- Organized, detail-oriented, and able to multitask in a fast-paced environment.
- Salary will be paid based on working experience and qualification

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