Receptionist Admin Assistant

2 weeks ago

Pioneer, Singapore TQC Precision Engineering Pte. Ltd. Full time

**Job responsiblity**:
**Admin Support**
- Handle day-to-day front desk reception duties
- Greet walk-in customers & direct them to respective department
- Handling all telephone calls and messages in a timely and professional manner
- Assist with daily administrative tasks, including filing, data entry, and document management
- Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.Issue company t-shirts and keep track of its inventory.
- Issue Safety shoes (from warehouse dept)Issue company access cards for employee onboard
- Maintain and update locker keys list - **Include both offices
- Joo Koon & Jurong Port Road**:

- Order Envelopes, Corporate Note Book/Diary,namecards and etc.
- Monitor employee portal in IHP
- Maintain and issue medical chit for PRC workers
- **Every 6months**:

- Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area.
- Coordinate with vendors for office supplies and pantry supplies.
- Coordinate office events and activities
- Ensure the office environment is well-maintained and organized
- Ensure compliance with record-keeping and confidentiality standards
- Travel to sub office (Jurong Port) once time a week for admin matter
- Update contact list from time to time
- Perform other ad hoc duties as assigned.

**HR Support**:

- Register thumbprint for both Main entrance & Rest room access
- Register Training courses - First Aid course, Safety courses, refresh courses (Backend department), maintain training record
- **On boarding**:

- Print relevant forms and prepare Personal file (Green) before employee onboard
- **Off boarding** - Collect back uniform, safety shoes, access card & keys etc.
- Manage and monitor leave records (Mc, Urgent Leave)

**Requirement**:

- Min. 3 years of relevant working experience
- GCE ‘N’ or ‘O’ Level /SPM
- Ability to work independently as well as with a team
- Familiar with Microsoft Word; Excel; Power Point
- Billingual ( English and mandarin)

**Job Types**: Full-time, Permanent

Pay: $2,200.00 - $2,800.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Experience**:

- Clerical experience: 3 years (preferred)

Work Location: In person

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