Personal Assistant

1 week ago


Singapore EQUE PTE. LTD. Full time

Working hours: 9am to 12pm, 3pm to 8pm (Monday to Friday)

Working location: Work from home

**JOB DESCRIPTION**
- **Manage daily schedules and calendar**- Coordinate appointments, meetings, and travel arrangements for the Director, ensuring optimal time management
- **Prepare meeting materials**- Draft agendas, take meeting minutes, and follow up on action items as required
- **Organize travel & logistics**- Plan domestic and international trips, including flight bookings, hotel reservations, itineraries, and transport arrangements
- **Support project tracking**- Assist in monitoring ongoing projects, deadlines, and deliverables to keep the Director informed and aligned
- **Maintain confidential records**- Organize and securely handle sensitive documents, reports, and contracts with discretion
- **Liaise with internal and external stakeholders**- Coordinate with company departments, clients, and partners on behalf of the Director
- **Conduct research and prepare reports**- Compile market information, competitor insights, or briefing documents when needed
- **Assist in event planning**- Help arrange company or client events, conferences, or meetings under the Director's purview
- **Provide general administrative support**- Manage expense claims, office supplies, and other ad-hoc tasks to support daily operations

**JOB REQUIREMENTS**
- Minimum **Diploma qualification**in Business Administration, Management, or a related field
- At least **1 year of experience**as a personal or executive assistant
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High level of confidentiality and professionalism
- Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom)
- Proactive, detail-oriented, and able to work independently
- Good interpersonal skills and a positive, can-do attitude
- Ability to work under pressure and adapt to changing priorities
- Familiarity with business operations or executive-level support is an advantage


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