Senior/ Associate Executive(Group Hospitality)

2 days ago

Singapore QUANTUMSYS TECHNOLOGIES PTE. LTD. Full time

Reporting to the Institution Lead (Alexandra Hospital), Group Hospitality, you will be responsible for the department’s administrative and operational support. The department’s services include Housekeeping, Portering, Linen and Laundry, Landscaping, Pest Control and Waste Management

**Duties & Responsibilities
You will be responsible for the following**:

- Administrative Support
- Perform typing, faxing, sorting, scanning, filing and recording of documents and forms.
- Handle department’s telephone calls, enquiries and feedback. Record and convey messages, follow up and respond as appropriate.
- Collect and despatch documents from/to areas within hospital premises
- Requisite, control and maintain good utilization of office supplies in the department.
- Collate and update relevant data required by the department for purposes of cost management, improvement and monitoring.
- Perform purchase and work requisition procedures, following guidelines and policies.
- Check and verify invoices and claims submissions, ensuring proper supporting documents are attached before submitting to superior for approval / endorsement.
- Contract Management
- Assist in the verification of Contracts KPIs against supporting documents.
- Assist in auditing workflow / processes.
- Operation Support
- Confidential waste collection walks.
- Ground inspection.
- Emergency preparedness and pandemic support (if required).
- Perform other related duties as assigned by the RO.

**Requirements**:

- Minimum GCE “O” Level
- At least 1 year of related experience
- Ability to multi-task and work under tight timelines
- Good team player
- Strong interpersonal skills
- Good writing and communication skills
- Analytical, meticulous and high level of initiative

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