Procurement Co-ordinator, Technical

Company Description

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, Justin and Landmark Vineyards, Vintage Nurseries, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

**Job Description**:
Neptune Pacific Line’s Ship Management Team is entrusted with the crucial task of ensuring the secure, dependable, and compliant operation of our fleet, consisting of container, general cargo, and other managed vessels. These vessels primarily operate across the dynamic Asia Pacific region, encompassing New Zealand and Australia. Our unwavering commitment revolves around the perpetual enhancement of our ship management endeavors, all guided by the overarching aspiration to stand out as a pinnacle ship manager. In an intricate and ever-evolving landscape, we relentlessly push the boundaries to maintain our leadership position.

As Procurement Coordinator, Technical, you will play a pivotal role in guaranteeing the punctual and cost-effective sourcing of all essential supplies, consumables, and spare parts for our owned and operated vessels. You will also entail scrutinizing vessel consumption patterns and lending support to the strategic aspects of procurement and contract management related to supplies. This is a remarkable chance to shape this role according to your own vision, leaving an indelible mark while advancing your career within a diverse and fast-paced environment. You will relish in setting up your own processes and procedures to help shape this team. This is a full-time permanent role based in our Singapore Central office.

**Here’s what you’ll do**:
Ensure Vessels’ Stores, Consumables and Spares requirements are met through:

- Evaluate and process requisitions raised by vessels
- Manage the RFQ process (including Quote Comparison & negotiating best prices or service), secure approvals for and award Purchase Orders to identified vendors
- Expedite readiness of critical items and resolve any potential disputes arising as part of service delivery
- Co-ordinate with suppliers and port agent to ensure timely delivery of goods onboard the vessels at convenient ports worldwide.
- Communicate with vessels to ensure items are delivered timely and ensure necessary documents are returned to office for processing.
- Matching of PO, DO and invoices to ensure payment to suppliers are timely.
- Resolve any invoice discrepancies with vendors and finance team.
- Maintain up-to-date record and files for quick retrieval.
- Perform supplier qualification and audit.
- Handling of projects and other duties assigned to improve work efficiency as required.
- Ensure that all landed items from the vessels are tracked, serviced and returned in good time in consultation with the superintendent. Keep track of fleet stock items kept at various locations

Monitor and Analyse vessels’ consumption of Stores, Consumables and Spares by:

- Track and Monitor vessels actual consumption vs budget allocation
- Analyse vessel consumption patterns across vessel classes to identify unusual consumption trends

Support the strategic procurement of Stores, Consumables and Spares/ Contract Management by:

- Participate in identifying partner vendors for framework agreements
- Assist in the management of Framework Agreements (including the tender process and post-tender contract management, if necessary)
- Support the development of matrices to evaluate vendor/supplier performance
- Assist in monitoring vendor/supplier performance.

Maintenance of Fleet documentations including but not limited to:

- Compile, check and correct end of month reports from fleet vessels (E.g. Main Engine Performance Reports, Lubricant Monthly Reports, Main Machinery Running Hour Reports)
- Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
- Update & maintain class survey status check list for the fleet.

**Qualifications**:
**Here’s what you’ll bring to the table**:

- Hands-on experience in procurement within the dynamic shipping industry, ideally coupled with a robust understanding of industrial purchasing nuances.
- A Diploma or Degree in Business Studies, Logistics & Operations Management, Maritime Business, Nautical Studies, Marine Engineering, Logistics, or a related field, underscoring your dedication to excellence.
- A finely tuned analytical mindset, enabling you to discern trends and make precise stock forecasts that contribute to our seamless operations.
- Proven track record of triumph in formulating and implementing cutting-edge procurement processe