Office Admin
2 weeks ago
Generate and issue invoices to customers.
- Follow up on customer enquiries for invoice corrections, credit notes, DO, supplier registration, bank information, job status & expected completion dates etc.
- Send Statement of Account to customers, follow up on collection and update collection report with comments.
- Record payment receipt entries in QuickBooks.
- Match vendor invoices with P.O and D.O for verification by purchasers.
- Sort and file invoices, reports and accounting documents in respective folders.
- Arrange with courier for collection & shipping of samples, mailing of documents etc.
- Monitor and place order with vendors for office supplies, stationaries, pantry items, maintenance of office equipment, storage of documents etc.
- Receive incoming mails, samples, visitors, phone calls.
- Assist with administrative aspect of outsourcing jobs e.g., creation of PO, shipment of samples, transfer of reports for review etc.
- Provide admin support for training courses organized by the company for customers.
- Any other administrative duties as assigned.
**Requirements**:
- Professional qualification in Business Administration, Accounting, or related fields.
- Have at least 2 years of working experience in accounting and general office administration.
- Proficient in Microsoft Word & Excel.
- QuickBooks knowledge will be an advantage.
- Good communication and interpersonal skills.
- Well organized, flexible and can multi-task.
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