Exec/senior Exec/asst Manager

3 days ago

Singapore National University of Singapore Full time

**Date**:6 Sep 2024

**Location**: SCIENCE, Kent Ridge Campus, SG

**Company**:National University of Singapore

The incumbent will provide administrative support to the Undergraduate Studies Section, Dean's Office, Faculty of Science. Duties and responsibilities include, but are not limited to the following
- 1) Faculty Co-ordinator for timetabling
- Keep abreast of Science Faculty Curriculum Committee (SFCC)/Board of Undergraduate Studies (BUS)/University Committee on Educational Policy (UCEP)/Senate approved proposals to facilitate planning and scheduling of classes and examinations.
- Coordinate with departments for planning of following academic year's timetable in the Class and Examination Timetabling System (CMIS).
- Update class and examinations timetable changes as and when required.
- Work with departments to verify accuracy of data and resolve any issues for the purpose of Student Feedback Exercise.

2) Pre-examination preparation and during examination support
- Plan and coordinate examination activities for each Academic Year according to the timelines and deadlines stipulated by Registrar's Office.
- Coordinate system updates for examinations related information and ensure data is appropriately entered.
- Act as liaison between Registrar's Office and departments to ensure that all necessary information are disseminated and shared with all parties involved.
- See to the examinations logístical requirements as well as arrangements for students with special needs.

3) Post-examination activities
- Coordinate and work closely with departments to complete the necessary checks and comply with the examinations processing schedule stipulated by Registrar's Office.
- Perform the duties of Faculty's Board of Examiners Secretariat and ensure that decisions made are updated accurately and quickly in Edurec and followed through.
- Plan, conduct and prepare report for examinations audit.

4) Undergraduate Studies Section duties

5) Others
- Provide assistance at University/Faculty level events such as Open House, Freshmen Orientation Briefing, and Commencement.
- Any other duties as assigned by the Vice Dean.

**Qualifications/Requirements/Other Info**:

- Degree holder with positive learning attitude.
- Experience in timetabling and scheduling will be advantageous.
- Ability to work under pressure and multi-task in a fast-paced environment with multiple timelines and demands.
- Ability to exercise tact and discretion in handling sensitive and confidential information.
- Possess effective oral and written communication skills.
- Mature, independent, adaptive and meticulous.
- A team player with the ability to interact well with all levels of stakeholders.
- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

**More Information**:
Location: Kent Ridge Campus

Organization: Faculty of Science

Department : Dean's Office

Job requisition ID : 26269

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