Event Assistant

4 days ago

Singapore SMORGASBORD INTERNATIONAL PTE. LTD. Full time

We are seeking a talented and dedicated Events Assistant to join our dynamic Institutional Catering team. You will play a crucial role in delivering exceptional events and catering services to our diverse range of clients at the client's premises, through Planning, Coordinating, and Executing. This position requires strong communication and coordination with various team members to ensure a smooth pre
- and post-event, contributing to the growth and success of our Institutional Catering business.

**What you'll be doing**
- Assisting in the planning and coordination of corporate events and conferences, both on-site and off-site.
- Liaise with vendors and venues to secure slots and services for events (eg, catering and audio-visual).
- Perform any other duties as requested by the Client or Events Coordinator.
- Coordinate event logistics, including set up, attendee lists, aircon extensions and others.
- Assist in the creation of event timelines and schedules.
- Provide on-site support during events, managing attendee inquiries, coordinating with event staff, ensuring mínimal disruptions.
- Follow up closely on pre and post-events, including gathering feedback from internal stakeholders.
- Maintain and update event calendars and shared databases.
- Ensure adherence to company policies and workplace guidelines during event executions.

**What we're looking for**
- Fresh graduates are welcome to apply.
- Diploma in Marketing, Business, Mass Communications, or a related field preferred.
- Strong organizational and multitasking skills with positive learning attitude.
- Flexibility and adaptability in a fast-paced environment.
- Some commute may be required for events off-site.

**What we offer**
- Competitive salary and performance-based bonuses
- Comprehensive medical and dental benefits
- Opportunities for career development and growth within the organization
- A dynamic and supportive work environment with a strong focus on work-life balance

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