Legal Secretary

1 day ago

Singapore STAFFGO PTE. LTD. Full time

**About**:
Our client is a **leading international law firm**with a Singapore disputes practice focused on **international arbitration and complex cross-border commercial disputes**. Matters frequently involve **sustainability & energy**(power projects, emissions compliance, carbon markets) and **emerging technologies**(digital assets, AI-related trading systems), alongside broader commercial disputes. You’ll support partners and fee-earners across Singapore.

**Key Responsibilities**:
Disputes / Arbitration Support
- Prepare, format, and proofread **correspondence, pleadings, witness statements, exhibit lists, and hearing bundles**(print & e-bundles).
- **Diarise**procedural deadlines; maintain timetables across **SIAC/ICC**and other institutions; assist with **e-filing/portals**.
- Coordinate **hearing logistics**(venues or VC links, interpreters, transcription, couriers) and manage authorities/case files.
- Assist with **document production**for technical materials (specifications, schedules, emissions data).

Executive & Team Secretarial
- Complex **calendar management**across time zones; schedule internal/external meetings.
- Manage **travel**(flights/hotels/visas/itineraries) for hearings and business trips.

Billing & Timekeeping
- Open matters; support **time entry**; prepare **billing proformas**; assist with **e-billing**; liaise with finance on WIP/AR items.

Client & Stakeholder Liaison
- Day-to-day coordination with **clients, co-counsel, tribunals, experts, and vendors**; maintain strict **confidentiality**.

Office/Admin Systems
- Maintain accurate **digital/physical filing**via DMS (e.g., **iManage/NetDocuments**); ensure **version control**and precedent hygiene.
- Support **conflicts/KYC**requests and basic corporate searches (e.g., ACRA extracts) as directed.

**Requirements**:

- **3-5+ years**as a **legal secretary**in an international or leading local firm; **arbitration and/or litigation**exposure preferred.
- Advanced **MS Word**(styles, TOCs, cross-references, track-changes); strong PowerPoint/Excel; meticulous proofreading and grammar.
- Comfortable with **hearing bundles/e-bundling**, **deadline discipline**, and **multi-time-zone**coordination.
- Experience with **time/billing systems**(e.g., **Intapp/3E**) is an advantage.
- High standards of **confidentiality**, judgement, and client service.
- Curiosity and comfort navigating **energy/sustainability**and/or **tech/digital-assets/AI**terminology (training provided).

**Nice To Have**:

- Prior support for **SIAC/ICC/LCIA**arbitrations.
- Familiarity with **hearing logistics**(transcription, interpreters, exhibit/indices).
- Exposure to **energy projects**documentation or **carbon markets**workflows; comfort with data-rooms and technical documents.

**Why Join**:

- Front-row seat to **cutting-edge disputes**at the intersection of **energy/sustainability**and **emerging technologies**.
- Direct partner support with visible impact on case delivery.
- International platform with collaboration across APAC and professional growth.

**Application**:
**Review & Next Steps**
Thank you for your understanding.

**PDPA Notice**
By applying, you consent to StaffGo collecting, using, and disclosing your personal data to assess your suitability for current and future roles and to contact you about matching opportunities. You may withdraw consent at any time.

Posted by
StaffGo Pte Ltd (EA Licence No.: 23C2993)
Poh Yong Shun (EA Personnel Reg. No.: R25152352)

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