Project Coordinator

**Position**:
The name Tiffany & Co. instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. Since 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world’s great love stories.
- Join Tiffany & Co. and be part of the largest luxury group in the world - LVMH
- Do you love making a difference?

The Project Coordinator, is responsible for assisting and coordinating on behalf of the Store Planning function, supporting the overall project management for retail and trade projects within South Asia Pacific.

**Responsibilities**

**Project Administrative**
- Work closely with VP - Store Planning SAPAC & respective Store Planning Managers (SPMs) to prepare project submission packs and track & follow-up internal project approvals.
- Supporting VP - Store Planning to build presentation materials in the form of PowerPoint, spreadsheet, etc.
- Support SPMs on all internal & external project reports as required
- Maintenance and upkeep of regional drawings & samples library
- Weekly update & reporting of global project snapshot
- Monthly update of store network deck
- Take global & other recurring meeting minutes and timely issuance
- Maintain Store Planning archive including upkeeping shared folders, filing of documents and stores photos, etc.

**Project Payment & Close-Outs Monitoring**
- Assist Store Planning team to cross check purchase orders / invoices PO, POI, POA status in Unifier, and follow up with local Finance team on payment status, invoice and tax issues
- Assist Store Planning team on project close-outs and conduct audit on Project Close-Out Log to ensure all necessary documents are uploaded
- Tracking and driving all payments on COUPA/Unifier ensuring vendors timely payments
- New vendor set-up and training

**Business Travel Support**
- Organize & align parties for meeting arrangements including Central visitors and 3rd parties.
- Monitor Store Planning team travel budget and review quarterly with VP - Store Planning.
- Direct contact point for any meeting/ business trip schedules.

**Minor Works**
- Support VP - Store Planning to manage minor projects such as cosmetic upgrades and other small works as assigned by Director - Store Planning.
- Assist & support VP - Store Planning to track contractors and vendors to ensure compliance with construction documents, design, schedule, budget, TCO standards, code of compliance and local/building/LL regulations.
- Follow up project close-out with internal & external parties, upload of documents.

**Special Initiatives**

Support SPMs on driving special projects/initiatives requiring internal cross functional teams.

**Qualifications**
- 2-3y, Architectural/Technical Certificate
- Prior experience in administration
- Budgeting & business reporting necessary (Coupa)
- Comfortable with MS suite
- Had exposure to global organizations
- Plus: facilities, maintenance, store planning, architecture, engineering
- Preferred _
- Proficiency in Adobe Photoshop/Illustrator
- Background in accounting

**_TIFFANY & CO. _**
**MAISON***:

- Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.