Assistant Registrar/ Registrar

COMPANY DESCRIPTION National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper's annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums. It also won the awards for "Best Theme Attraction" at TTG Travel Awards 2017, "Best Attraction Experience", "Breakthrough Contribution to Tourism" and "Best Customer Service (Attractions)" at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore's tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision. **OUR PEOPLE** At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors. DESIGNATION : Assistant Registrar/ Registrar RESPONSIBILITIES The Assistant Registrar is responsible for a range of museum registration activities relating to the Gallery's exhibitions and the National Collection. This includes enabling access to collections, ensuring professional collections standards and good collections governance and compliance. **Key Responsibilities** Artwork Information Management - Manage all artwork information relating to loans and exhibitions in systems and databases including loan agreements, receipts and related documentation. - Manage and maintain artwork records for incoming and outgoing loans in RFID Artwork Management System (RAMS) and Singapore Collections Management System (SCMS) to ensure that data is accurate, complete and meets organisational requirements and other relevant standards. - Provide administrative and operational support for RAMS. Artwork Loans - Receive, uncrate/crate, pack/unpack, inspect, document and tag incoming artwork loans. - Organise and coordinate transportation of artworks (local and international) for incoming loans and outgoing loans/travelling exhibitions. - Ensure suitable risk mitigation measures are in place (e.g. insurance, appropriate transportation methods and environmental conditions) to facilitate lending and borrowing. - Negotiate with borrowers and National Heritage Board (NHB) stakeholders the terms and conditions for outgoing loans including liability, transport, display and environmental requirements, and costs. Governance & Compliance - Support annual NHB National Collection stocktake exercise. - Adhere and comply with legal and regulatory requirements, contractual obligations and documentation standards relevant to registration and collections activities. - Develop, maintain and review processes and guidelines relating to Artwork Management. Knowledge Management - Develop case studies related to Artwork Management. - Contribute to knowledge sharing activities with internal and external audiences. QUALIFICATIONS - Degree in any relevant discipline. - Prior working experience in registration/collections management is an advantage. - Excellent written and verbal communication skills with the ability to liaise effectively with people internally and externally at different levels. - Strong attention to details and problem-solving skills. - Flexible in approach with the ability to adapt readily to changes and different requirements whilst keeping to organisational standards. - Good interpersonal skills and able to work collaboratively in a team environment. - Proficient in Microsoft Office (Outlook, Word, PowerPoint and Excel).