Receptionist/admin Support Staff

2 days ago

Singapore FORBIS HUMAN CAPITAL PTE. LTD. Full time

This advertisement is recruiting for the position of Receptionist/Admin Support Staff.

If successfully selected, you will be seconded to MOE secondary school located in Ang Mo Kio.

**Contract Period**:from 01 January 2026 to 31 December 2026.

**Option to Extend**:for a further period of 1 year.

**Personnel to be deployed at the following hours**:

- Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break.
- Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break.
- Service not required on Saturdays, Sundays, gazetted public holidays, and school holidays.

**The services required are set out as the follows**:
**Front desk duties**:

- Attend to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc and where appropriate, direct them to the relevant departments/staff-in-charge for follow-up.
- Attend all incoming mail and distribute them to the relevant staff.
- Issue keys to students and staff.
- Organize and upkeep the updated copies of administrative documents, and distribute them to relevant teachers and/or students when necessary.
- Issue relevant forms and documents to staff as and when requested.
- Attend to students in the sick bay.
- Maintain student injury logbook and follow up with staff and parents in accordance with safety SOPs.
- Contact parents of students who are unwell or students who are dismissed early.
- Retrieve and update daily staff attendance reports from the school system.
- Attend to loss-and-found cases and maintain proper records.

**Administrative support duties**:

- File procurement and payment documents for all departments, and check that they are duly signed.
- Upkeep payment record files and check that all payment vouchers are accounted for.
- Check monthly ad hoc bus booking records and tally with the vendor's billing report. Follow up with vendor and school staff on discrepancies.
- Assist with temperature taking exercise for staff and other ad hoc school exercises.

**Personnel shall mínimally have the following qualifications, skills and experience**:

- Basic computing skills (MS Office, Outlook)
- Organized, meticulous and has good interpersonal skills.
- Relevant experience in front desk and administration duties.
- Bilingual in English and Mandarin.

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