Admin & Purchaser

6 days ago

Singapore THESCHOOLGROCER PTE. LTD. Full time

The School Grocer is a leading catering company committed to providing nutritious and halal-certified meals for preschools across Singapore. As we expand our operations, we are seeking an experienced and detail-oriented individual to fill the role of Admin and Purchasing Coordinator. This position plays a vital role in managing administrative tasks and overseeing the procurement of quality ingredients for our catering services.

**Job Overview**:
The Admin and Purchasing Coordinator at The School Grocer will be responsible for handling administrative duties and managing the procurement process to ensure a seamless supply chain. This role requires effective communication, organizational skills, and the ability to coordinate with suppliers to maintain the high standards of our catering services.

**Key Responsibilities:
Administrative Tasks:

- Maintain accurate and organized records of administrative documents, such as invoices, contracts, and correspondence.

Purchasing and Procurement:

- Identify and source suppliers for high-quality and halal-certified ingredients.
- Negotiate contracts, prices, and terms with suppliers to optimize cost-effectiveness while maintaining quality standards.
- Process purchase orders and ensure timely delivery of ingredients to meet production schedules.

Inventory Management:

- Collaborate with the Operations team to monitor and manage inventory levels.
- Conduct regular audits to ensure accuracy and minimize discrepancies.
- Generate reports on inventory levels, usage, and trends.

Supplier Relationship Management:

- Cultivate and maintain positive relationships with suppliers to ensure a steady and reliable supply chain.
- Address any issues or discrepancies with suppliers promptly and professionally.

Communication and Coordination:

- Serve as a liaison between the administrative team, suppliers, and internal departments.
- Communicate effectively with team members to coordinate administrative and purchasing tasks.

Qualifications and Skills:

- Proven experience in administrative and purchasing roles, preferably in the catering or food industry.
- Strong organizational skills with attention to detail.
- Negotiation skills and ability to build and maintain positive supplier relationships.
- Familiarity with inventory management systems is a plus.
- Excellent communication and interpersonal skills.

Remuneration:
Competitive salary based on experience.

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