Executive Assistant

5 hours ago

Jurong East, Singapore Wizlink Consulting Pte Ltd Full time

**About Us**:
Wizlink Consulting Pte Ltd is a Singapore-based association management company and medical events organiser. We work with professional societies, non-profit organisations, and healthcare stakeholders across Asia to deliver impactful conferences, training programmes, and strategic administrative support. From regional congresses, continuing medical education and to day-to-day society operations, we help our clients grow, engage, and achieve their missions.

As our work continues to expand, we are seeking a dependable and proactive **Executive Assistant / Administrative Executive** to support our senior team in managing daily operations and client activities. This is a key role for someone who thrives in a dynamic environment, takes initiative, and keeps things running smoothly behind the scenes.

**What You’ll Do**
- Manage the calendars and appointments of senior executives, including internal meetings and external client engagements
- Attend meetings (physical or virtual), take accurate minutes, and ensure prompt dissemination and follow-up
- Draft, format, and distribute correspondence, reports, and meeting materials
- Assist in the coordination of medical events and conferences, including travel, logistics, and documentation
- Support financial tasks such as preparing invoices, basic bookkeeping, and tracking expenses
- Maintain both digital and physical filing systems in an organized, secure, and accessible manner
- Monitor and replenish office supplies, liaising with vendors to secure the best terms
- Ensure confidentiality and professionalism when handling sensitive information

**What We’re Looking For**
- Diploma in Business Administration or a related field or minimum 3 years of experience in an administrative, executive support, or project coordination role
- Excellent command of written and spoken English
- Highly organized, detail-oriented, and able to multitask in a fast-paced environment
- Proficiency in Microsoft Office and Google Workspace
- Professional discretion, initiative, and reliability
- Comfortable supporting multiple stakeholders and working across projects

**Nice to Have**
- Prior experience supporting senior executives
- Experience working in an event management, medical, or association-related environment
- Familiarity with basic bookkeeping or finance software
- Prior involvement in handling logistics for conferences, travel, or hospitality

**Why Join Wizlink**
- Be part of a collaborative and mission-driven team that works with healthcare leaders and regional associations
- Gain exposure to meaningful projects and international events
- Flexible and respectful work environment with room for growth
- Opportunity to take ownership and shape efficient internal systems

Pay: $2,200.00 - $2,800.00 per month

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Monday to Friday
- Weekend availability

Work Location: Hybrid remote in Singapore 608526

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