Corporate Secretarial Executive

The client is a well-known leader (chemical gas / manufacturing industry / Oil & Gas) with presence around the globe in more than 15 locations.

Due to urgency of this role, incumbent who can converse in Chinese and staying in Singapore will be of higher priority.

**Regional Corporate Secretary & Administrator (Jurong East) $7500**

**Key responsibilities**:

- Managing, maintaining and supporting Group Company Secretary in monitoring, evaluating and advising the Board and Senior Management regarding statutory requirements and legislative matters relating to corporate governance practices/policies, including preparation of corporate governance report.
- Coordinate and accountable for the operations, administration, tracking of agenda items, and recording of minutes for the Board/Board Committees & shareholders’ meetings, and timely distribution.
- Prepare Board/Board committee & shareholders’ resolutions including coordinate with various internal and external stakeholders to ensure various screening and checks are done in compliance with the contents of the resolutions, and eventually oversee the filling and voting of the resolutions.
- Corporate matters include but not limited to the setting up/closing down/merging of overseas entities, changes to the board/council of directors/supervisors, changes to shareholders and corporate structure, opening and closing of accounts, changes to business activities and charter, changes to signatories, regulatory compliance matters, investment/divestment project related matters, etc.
- Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing and corporate governance
- Perform ACRA filing, maintain statutory registers, records and ensure compliance with relevant statutory and regulatory requirements.
- Perform general research work including preparation of background documents presentation slides, drafts of simple correspondences, and background information for appointments, consolidate relevant data, and produce reports.
- Help with budget planning, usage, reporting and related matters.
- Coordinate all contractual activities and approvals related to the department's service providers and consultants.
- Coordinate with other assistants in delivering complex tasks.
- Perform other ad-hoc duties as and when required.

**Attributes & Skills**:

- Accountability
- High professional integrity and maturity
- Good communication skills and tactful
- Meticulous attention to fine details and ability to meet tight deadlines and multi-tasking
- Independent, self-motivated and has initiatives
- Ability to organise and prioritize work with mínimal supervision
- Strong team player

**Requirements**:

- Degree holder
- Corporate assignments knowledge in Singapore and other jurisdictions essential
- Institute of Chartered Secretaries and Administrators (ICSA) qualification with a minimum of 7+ years in a corporate secretarial practice / corporate governance, with at least 2 years in a managerial role preferably in a professional firm performing an equivalent role.
- Possess written and listening skills necessary for the effective and accurate recording/drafting of minutes for meetings and written resolutions.
- Collaborative and effective team player

**The following is mandatory for submission, including your cover letter, which illustrates your skills and experiences for each segment as of requirements.**
- Cover letter + Detail resume (with clear dates of each tenure)
- Date of birth
- Citizenship / Work pass status
- Current salary
- Notice period
- **Reasons for leaving past 3 roles + Linkedin profile URL**

What You Can Expect from Us (**Not more than $7500 monthly + bonuses)**

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

**Job Types**: Full-time, Permanent

**Salary**: $6,000.00 - $7,500.00 per month

**Benefits**:

- Health insurance
- Work from home

Schedule:

- Monday to Friday
- On call
- Weekend availability

Supplemental pay types:

- 13th month salary
- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's or equivalent (required)

**Experience**:

- Corporate secretarial: 5 years (preferred)
- Regulatory reporting: 2 years (preferred)

Work Location: In person