Personal Assistant to Vp, Apac

3 days ago

Singapore MILESTONE SYSTEMS PTE. LTD. Full time

Screen incoming messages; take and deliver accurate messages.
- Be the first point of contact to the Vice President (VP)
- Manage and maintain the VP's calendar of meetings and events, travel and transport ar-rangements, expense reports and claims submission.
- Work with the VP to plan, prioritise and schedule meetings according to her requirements.
- Coordinate internal meeting arrangements so that all parties are ready and prompt in at-tending meetings with the VP.
- Prepare and compile meeting materials (such as presentation decks, files, reports, and other information) ahead of time. Follow up with relevant parties to ensure timely submis-sion of materials prior to the meeting.
- Where required, attend meetings/ discussions with the VP and record minutes of meet-ings/discussion, including persons responsible for the follow-up action points and timeline for completion.
- Follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
- Coordinate with the VP for broadcasting internal news via Viva Engage and info screens etc.
- Conserve the VP's time by reading, researching, collecting, and analysing information as needed ahead of time.
- Maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the VP
- Coordinate key initiatives and projects on behalf of VP.
- Manage sensitive matters with a high level of confidentiality and discretion.

**Requirements**:

- At least 8 years' related experience in supporting senior executives.
- Strong written and verbal communication skills, able to engage and communicate profes-sionally and effectively at all levels with internal and external parties.
- Advanced proficiency in MS Word, Excel and PowerPoint.
- Possesses strong planning, organisational and time management skills, able to proactive-ly determine priorities and appropriate sequencing to prioritize task.

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