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Operations Specialist

2 weeks ago

Singapore NOBLE RESOURCES INTERNATIONAL PTE. LTD. Full time

**Job Purpose:
Based in Singapore, the Operations Specialist will provide operations support for the growing Oils trade desk on their international oil and oil product flows as well as their expansion of the domestic Indonesian business.

We are looking for someone with a can-do attitude and demonstrated competence in similar fields, to liaise with Inspector, agent, ship brokers, trade counterparties, storage terminals and internal departments to ensure smooth physical operations.

**Responsibilities:
**Shipping Operations**
- Ensure that all terms / obligations arising from the charter party are carried out and necessary requirements are complied with
- Preparing of voyage instructions, stowage calculations, and monitoring of vessel movements
- Monitoring of freight and hire invoices and payments
- B/L supervision, Letter of Indemnity facilitation
- Laytime calculations
- Update database / systems with shipment details in a timely manner
- Review and provide comments on the logistics / shipping terms of purchase and sales contracts

**Cargo Operations**
- Deal with cargo and freight counter-parties, terminals and vessels on a regular basis regarding all post-deal activities ensuring all necessary operational information is passed on in good time
- Ensuring documentary requirements are met
- Arrange cargo and vessel nominations
- Appoint independent inspectors, expeditors and ships agents
- Preparation of contract and invoices for trades
- Preparation & discussion of LC and LOI format with counterparties
- Preparation of company registration with counterparties for future trading
- Preparation of weekly cashflow and LC line budgeting and tracking
- Vessel tracking and relationship with surveyor and customs agents to get vessel Line ups

**Education and Qualifications**
- Knowledge of L/Cs, ICC, Incoterms & shipping-related matters
- Bachelor's degree or higher preferred

**Experience**:

- Minimum 2 years of experience in oil trading house operations
- Good exposure to full operations, including Contract / Logistics / Trade Finance / Invoicing / Demurrage

**Skills**:

- Good communicator with good English both written and spoken
- Knowledge of Indonesia and / or Bahasa language capability would be a plus
- Person need to be proactive and prepared to work in a dynamic environment with remote teams
- Excellent PC skills including Microsoft Office.
- Good numeracy level essential
- Ability to establish good working relationships with relevant counterparties
- Pro-active, disciplined, and able to handle day to day operations independently

**Customer focus**:

- Understand and respond appropriately to senior management / front office /counterparty needs
- Works to deliver high quality products & services

**Ownership & Accountability**:

- Takes ownership of own decisions and actions - both successes and mistakes
- Is reliable and does not need hand-holding to produce good work

**Detail orientation**:

- Organised and prioritise, methodical and logical
- Excellent attention to detail