Secretary

3 days ago

Singapore KGBVEBLEN PTE. LTD. Full time

As a Secretary Assistant, you will provide crucial support to the secretary or administrative team in managing daily administrative tasks. Your role will involve assisting with administrative duties, organizing schedules, coordinating, and maintaining office records. Your contribution will help ensure efficient operations and smooth communication within the office.

**Responsibilities**:
1. Maintain filing systems and organize office records.

2. Assist in data entry and record-keeping activities.

3. Handle basic accounting and bookkeeping tasks, such as invoicing and expense tracking.

4. Help maintain calendars and reminders for important events and deadlines.

5. Assist in maintaining internal communication channels and distributing information.

6. Monitor and order office supplies, ensuring availability of necessary materials.

7. Assist with facilities management, including liaising with vendors and service providers.

8. Help maintain a clean and organized office environment.

9. Support in the implementation of office policies and procedures.

**Requirements**:

- Proven experience as an administrative assistant, secretary, or in a similar role is advantageous.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and accuracy in handling data and documentation.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.
- Strong interpersonal skills and the ability to collaborate effectively with team members.
- Discretion and integrity in handling confidential information.
- Flexibility and adaptability to handle changing priorities and deadlines.
- Bilingual preferred, able to liaise with Mandarin speaking vendors.

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