Personal Assistant

2 weeks ago

Singapore MODEST ADVISORY PTE. LTD. Full time

Managing the calendar for the Director, including scheduling appointments and coordinating and confirming meetings with both internal and external stakeholders.
- Attending the abovementioned appointments and meetings as needed, and taking down the minutes. Please note that some appointments/meetings may fall on weekends.
- Assisting in the sign-up of courses that the Director and/or designated staff may need to attend.
- Assisting in the reservations with food establishments for any events of the Director.
- Collating and/or producing professional-looking, corporate decks/ PowerPoint slides.
- Acting as an all-around gatekeeper and strategically assisting the Director to effectively lead the team and its staff and to develop the business.
- Meeting and greeting external visitor at the premises on behalf of Business Development and assisting in any ad hoc tasks as Business Development may require.
- 1Being able to interact with internal and external stakeholders (e.g. clients) with confidence.
- Assisting in the booking of transport (including the company driver) for the Director.
- Being responsible for internal and external correspondence on behalf of the Director and being able to prepare letters and notes with very few instructions.
- Assisting in any ad hoc tasks as HR manager may require.
- Focus on helping in everything from administrative tasks (printing, booking, memos, filling etc.) to customer meetings, writing call reports and investment memos (as he or she gets better in terms of capabilities)
- Assist Corporate and Business Development Team with project management Job
- Assist Director in handle customers after customers signed the services fee agreement
- Assist Director on the collection of various sensitive business documents from customers
- Ability to converse confidently to customers of C level
- Willing to work out of office hours when there is an emergency

Requirement
- At least 1 year of relevant working experience as Personal/Executive Assistant
- Diploma or equivalent.
- Prior experience in providing outstanding administrative support in fast-paced and international environments.
- Competent communication and interpersonal skills and experience in interacting with executives, professionals and/or clients.
- Exceptional time management and organizational skills.
- Strong integrity with ability to handle highly confidential situations with professionalism and tact.
- Proficiency in Microsoft Office suite (e.g. PowerPoint, Word, Outlook) Or Google doc.
- Desired Skills And Experience
- Outlook, Microsoft PowerPoint, Producing, Microsoft Office, Microsoft Excel, Social Media, Travel Arrangements, Interpersonal Skills, Administration, PowerPoint, Project Management, Time Management, Writing, Administrative Support, Business Development, Scheduling
- **A work hard play hard personality

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