Administration and Accounts Executive
3 days ago
To assist with office administrative and accounting for the Singapore office of Solis Marine.
**Primary duties and responsibilities
- Accounting _
- Assist with maintaining records relating to ongoing work and work completed.
- Preparation of invoices for work completed/ in progress, debit and credit notes, payments, issuance of cheques/ TT and bank reconciliation.
- Preparation of intercompany invoices and assist with the posting of transactions (Quick Books or Zero).
- Maintain records and process monthly business and personnel expenses incurred.
- Assist with the preparation of monthly management accounts/ reports (P&L, accounts payable/ receivable)
- Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters
- Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Group Accountant during annual audit process.
- Assist with payroll, CPF and any other required statutory submission.
- Liaise with Group Accountant as required.
- Administrative _
- Provide administrative support with regards to data capture on CRM, including enquiries, jobs confirmed and updating client details.
- Provide administrative support for consultants with regards to timesheets, monthly expenses etc.
- Assist consultants with any administration work, data capture, preparation of survey reports or correspondence relating to any ongoing work in progress.
- Assist with document control, filing and retention of records on Dropbox.
- Maintain records of all subscriptions/ license and arrange for renewal as required.
- Assist with obtaining quotations for the procurement of new equipment, software or other assets as well as attending to repair and maintenance requirements as needed.
- Assist with marketing activities as required.
**Requirements**:
- Diploma or graduate with a qualification in Finance/ Accounting/ Banking/ Business Administration.
- 1-2 years of work experience in the accounting field.
- Effective verbal and written communication skills.
- Attention to details, high level of accuracy, efficiency, and accountability.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- PC literate (Excel, Word, PowerPoint).
- Fluent in spoken and written English. Possession of any additional languages will be an advantage.
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