Executive/senior Executive, Office Management
1 week ago
**EXECUTIVE/SENIOR EXECUTIVE, OFFICE MANAGEMENT & SECRETARY**:
**Responsibilities**:
- Report directly to the Senior Manager, HR & Administration, while providing secretarial support to all Senior Management Staff.
- Responsible for managing the office management functions, i.e. office maintenance, office purchases, cleanliness, renovation, company car and other ad-hoc events/activities as assigned.
- Maintenance of a filing system on sharepoint to track/monitor incoming and outgoing correspondences and documents for proper record.
- Responsible for planning of Learning and Development for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.
- Process general administrative work not exhaustive and limited to: verifying expense transport and other ad-hoc claims as requested by CEO, verifying invoices related to office administration, submit monthly report, draft and implement SOPs of office administrative procedure, etc.
**Requirements**:
- Diploma / Degree in any field.
- Incumbent should have at least 3 years of work experience in a similar capacity.
- Ability to maintain a strong sense of propriety concerning confidential matters.
- Possess great working attitude and willingness to multitask, with the ability to communicate with staff across all levels.
- Competent in business protocol/procedures, generation of letter and report formats.
- Proficient in MS Office Suite (Word, Excel, Power Point).
- Strong literacy in English, both orally and in writing.
**Others**:
- 5-day work week.
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