Event Executive/co-ordinator

5 days ago

Singapore DR COM ASIA PTE. LTD. Full time

**What You’ll Do**:
You’ll work directly with our client servicing and project management teams to deliver high-impact medical events. From conceptualizing events with the creative team to working with a team to ensure the successful execution

**Key Responsibilities**:
**Events execution**

As an Event Executive, you will lead the strategic planning and execution of high-impact events from concept to completion. You will collaborate closely with clients, internal teams (creative, project management, and production), and external partners to deliver seamless, engaging, and on-brand experiences.

You will oversee all aspects of event delivery from ideation and budgeting to logistics and on-site execution

**Project management**

As a Project Coordinator, you will be responsible for leading and driving projects from initiation to completion. You will serve as the key point of contact between clients, internal teams, and external partners, ensuring that all project deliverables are completed on time, within scope, and on budget.

**Roles and responsibilities**:
**Event execution (70%)**
- Assist in the end-to-end planning and execution of events, including conferences, product launches, workshops, and corporate functions
- Liaise with internal stakeholders, vendors, venues, and external partners to ensure timely delivery of all event components
- Manage event logistics, including venue sourcing, catering, AV setup, registration, transportation, and guest management
- Support creative brainstorming and contribute to the development of event concepts, themes, and experiences during client pitches
- Prepare event documentation such as proposals, timelines, budgets, run sheets, and post-event reports
- Oversee onsite event setup, coordination, and troubleshooting to ensure smooth execution
- Ensure all activities adhere to brand guidelines and regulatory requirements
- Innovation, stay up to date with event trends and technologies to continuously improve event experiences

**Project management (30%)**
- Work closely with internal and external stakeholders to produce and refine project timelines, milestones and other relevant documents so as to deliver clients’ project on time and at the highest quality service levels
- Understand, process and coordinate change requests from clients in a clear and concise manner and allocating tasks to assigned team members to work on
- Identify obstacles, proactive mitigate risks and escalate issues for efficient resolution
- Cultivate and disseminate knowledge of best practices with the team

**Qualifications
- What We’re Looking For**:

- Diploma from a reputable polytechnic, in events, project management or marketing, communications preferred
- Passion for events, media, or production
- Strong organisational skills with attention to detail and the ability to manage multiple priorities
- Excellent communication and interpersonal skills
- Resourceful, solution-oriented, and thrives in a fast-paced, deadline-driven environment

**Skills**:

- Comfortable working under pressure and managing multiple priorities
- Fast learner with strong attention to detail
- Passion for events, media, or production
- Experience with tools like Canva, Asana, Google Sheets a plus

**Benefits - What You Will Get**:

- Competitive salary
- Career development and mentorship from leader in the industry
- International environment, multi-cultural team, with multiple global brands.
- Friendly, young and strong team work.
- Hybrid, flexible working privilege

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