Admin Support Officer
2 days ago
Contract Period: 16 June 2025 to 15 December 2026
Working hours:
- Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break
- Fridays: 8:30am to 5:30pm, inclusive of 1hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
Scope of Services:
a) Admin Functions
- Manage reception duties
- Schedule appointments and manage school calendars.
- Prepare and distribute correspondence, memos and reports
- Assist in organising school events and activities
- Handle procurement tasks
- Liaise with teachers, students, and parents to address queries and concerns
- Manage inventory of office supplies and place orders as needed
- Assist with data entry and database management
- Support the admissions team during peak periods
a) Operations Functions
- Event management responsibilities, including logístical support coordination
- Liaison duties with external vendors
- Safety Committee support to the Vice Principal, including;
Ø Coordination of safety-related meetings and subsequent follow-up actions
Ø Management of safety records and reports
Ø Organisation of school-wide safety exercises (including fire and lockdown drills)
Ø Communication with external agencies regarding safety-related initiatives
Qualification Skill & Experience:
a) GCE 'A' Level qualifications or equivalent or Diploma
b) Minimum 3 years of administrative experience
c) Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
d) Proficient in the use of Canva
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