Executive Assistant

**Company Description**
We are Pilmico and Gold Coin Group, the integrated agribusiness and food company of Aboitiz Equity Ventures, Inc. (Aboitiz), alongside Abaqa International, our trading and central purchasing arm.

In the Philippines, we're industry leaders in flour and animal feed manufacturing and a top pork meat producer. Our divisions— Agribusiness and, Food & Nutrition—empower our stakeholders with consistent quality products and unmatched support.

We've expanded our reach across the Asia Pacific region through Gold Coin Management Holdings, Inc. (Gold Coin), a pioneer in animal nutrition that creates scientifically based animal feeds.

Abaqa International, based in Singapore, plays a vital role by acting as the central purchasing arm of the group and facilitating the trade of raw materials like wheat, soybean meal, corn, and other feed ingredients, globally. They serve a diverse clientele, ensuring a smooth supply chain for Pilmico and Gold Coin Group's operations across Asia, while also offering their expertise to other companies in the region.

Today, we have a strong multinational presence. With multiple research and production facilities across the Asia Pacific region, we take pride in continuously cultivating an agile and multicultural workforce driven by our values of integrity, teamwork, innovation, and responsibility. These combined strengths equip us to take a leadership position in innovating the food value chain.

Investing in talent is our priority. We uphold Aboitiz's values of Integrity, Teamwork, Innovation, and Responsibility, because these are key to our continued growth.

Join the Pilmico & Gold Coin team and join us on our journey to becoming the leading integrated food and agribusiness company in Asia Pacific.

What does it mean to be a Pilmico & Gold Coin Group team member?

Warm
- We are friendly, sincere and passionate in the way we interact with customers. No matter where and when we will always be there for them.

Professional
- We are professional and credible, committed to sustainably feeding Asia's growth from mill to meal, ensuring that our products contribute positively to the region's development.

Relationship-Driven
- We go beyond our professional duties to build a closer relationship with our customers, a relationship that is committed, supportive, and nurturing.

The **Executive Assistant** is responsible for managing the administrative needs of the company and providing secretarial support to the Business CEO.
- Key duties and responsibilities_

**Secretarial Function**
- Handle secretarial tasks such as screening calls for the Business CEO, scanning and distributing documents to relevant personnel, managing incoming mail, and other related duties to ensure prioritized communication flow.
- Support and manage the Business CEO's calendar, schedules, and appointments, ensuring proper organization of meeting schedules.
- Prepare agendas, notices, minutes, and resolutions for corporate meetings, ensuring attendees are well-informed.
- Take and transcribe dictations, compose and prepare confidential correspondence, reports, and other presentation materials for management meetings.
- Respond to routine external correspondence, type memos, purchase requisitions, payment requests, etc.
- Arrange complex travel plans and itineraries, and compile meeting materials.
- Maintain overall office supplies.
- Maintain confidentiality of all corporate, personnel, and research matters.
- Maintain files and records ensuring easy retrieval when needed while safeguarding the security and confidentiality of sensitive documents.

**Administrative Function**
- Assist in accommodation arrangements for incoming expatriates and visitors.
- Coordinate office repairs and office equipment maintenance, janitorial and messenger services, lighting, and electrical works, and other office maintenance activities with vendors or building management, ensuring efficient and timely repairs and maintenance.
- Source office supplies/furniture/plants/pantry supplies, etc., and coordinate with suppliers for samples to ensure purchased products meet specified requirements.
- Monitor usage of company-issued cellular phones, promptly report problems to the telecommunication company, and ensure official call costs remain within budget.

**Qualifications**
- A bachelor's degree is preferred
- 5-7 years of secretarial work experience, including 3 years supporting senior management
- Ability to multitask, maintain confidentiality, and adapt to changing priorities
- Experience working with regional leadership teams and leveraging technology for scheduling
- Strong communication and computer skills