Operations Adminstrator

Job Details

Description

The role and responsibilities include:

- Manage and organise internal regional conferences as required (marketing event administration)
- Co-ordinate time sheets, create clients’ invoices and manage out-of-pocket expenses are duly invoiced
- Coordinate monthly billing runs
- Assist OM on monthly unbilled/uncollected reports to ensure due actions are taken appropriately
- Liaise with regional IT-support to ensure IT needs for the practice are adequately provided
- Support with induction of new hires (workstations, office equipment etc)
- Maintenance of practice annual leave, study time schedule, exam passes etc
- Assist foreign and international employees working/visiting Singapore and of office-moves (when required)
- Assist senior consultants, ad-hoc basis, in the preparation of proposals, presentations and project engagement letters and liaise any legal issues (if any) with Corporate legal counsel as required
- Periodic update of lead consultants’ bios and work experience of clients’ projects
- Coordinate and manage the client database
- Execute/activate conflict check to ensure adoption and compliance, as required
- Ensure adoption of house-style and standard templates
- Co-ordinate air travel, visas and hotel arrangements for the team
- Co-ordinate contents for in-house quarter newsletter, “Newsbreak” with Corp Marketing
- Plan, arrange and organise seminars & cocktails for local and overseas events
- Process expense claims
- Assist in lining up marketing meetings for regional/global visitors with key clients
- Support the practice heads in travel, personal administration and presentations, including calendar/appointment management

**Qualifications**:
Behaviors

**Preferred**

**Enthusiastic***: Shows intense and eager enjoyment and interest**Team Player***: Works well as a member of a group**Functional Expert**Detail Oriented***: Capable of carrying out a given task with all details necessary to get the task done well**Dedicated***: Devoted to a task or purpose with loyalty or integrityMotivations

**Preferred**

**Self-Starter***: Inspired to perform without outside help**Flexibility***: Inspired to perform well when granted the ability to set your own schedule and goals**Growth Opportunities***: Inspired to perform well by the chance to take on more responsibility**Ability to Make an Impact***: Inspired to perform well by the ability to contribute to the success of a project or the organization