Executive(Support) - College Services [ite College
2 weeks ago
[What the role is]
Work independently in an Executive (Support) area to ensure efficient provision of services that support the objectives of Principal’s Office to achieve ITE Organisational goals.
[What you will be working on]
Functional Processes
- Provide secretariat and administrative support.
- Process payments, PO payments and submission of invoices for Direct Payment to Finance.
- Execute work assigned in a particular work area through understanding of policies, work processes and use of systems.
- Prepare reports that will enable decision-making by management.
- Provide information that will enable management to make operational and strategic decisions.
- Coordinate and liaise with various stakeholders (internal/external) in the organisation of activities/events.
- Provide solutions to enquires in the particular work area for internal and external stakeholders.
- Facilitate overseas travel bookings and transport/ medical claims for management.
Process Enhancement
- Provide input to the review of policies and/or processes in the work area to enhance efficiency and effectiveness.
Professional Development
- Ensure that own professional needs are developed to ensure capability level supports role profile.
Innovation
- Participate in functional-wide initiatives that lead to organisational development and excellence.
Resource Management & Operations
- Ensure effective use of resources to effectively carry out functional area for self (e.g. meeting rooms and asset management).
[What we are looking for]
- 2 or more years of relevant experience.
- Demonstrate understanding of ITE’s policies and processes.
- Demonstrate ability to use relevant tools for efficient delivery of work
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