Receptionist and Admin

**Who We Are**

Dr OM & Associates is a clinic founded by Dr Oberdan Marianetti, a qualified psychologist and clinical sexologist, a certified Wim Hof Method instructor, and an Oxygen Advantage instructor. He integrates his knowledge, skills and experiences in a variety of business activities that include:

- Leading a full-time clinical practice as a psychotherapist
- Directing a range of wellness retreats
- Coaching Wim Hof Method techniques
- Coaching Oxygen Advantage techniques
- And several additional projects that he is passionate about

All his business activities and projects are designed, led and executed based on the core principles that define his professional identity foundation, which can be summarised as follows:
**PURPOSE**

To alleviate unnecessary suffering for all.

**VISION**

To create a world where mental and physical health co-exist as complementing therapies and priorities.

**MISSION**

To help people reconnect to their innate power.

**VALUES**

Care, Love and Respect

**Job Brief**

Are you looking for a new challenge and an opportunity to showcase your skills and advance your career?

If you are empathic, ambitious, a skilled problem-solver and have excellent organization and time management skills, able to manage complexity and remain focused, we have the perfect job for you

We are looking for a responsible Receptionist to provide personalized support in a well-organized and timely manner to support the clinic in all its daily activities.

It is important that a Receptionist has great interpersonal skills, is well-presented and professional.

**What You’ll Do**

RECEPTION

Meet & greet clients who visit the clinic

Meet & greet suppliers and other service delivery people

Office upkeep

ADMIN

Coordinate clients flow for face-to-face or online sessions

Liaise with vendors for office supplies

Manage Director’s travel arrangements

Manage documents and files

Manage office inventory

Process company correspondence

PROJECTS

Carry out specific projects or tasks as instructed by the Director

Conduct or prepare any research that the Director may require

Coordinate project strategies, timelines and resources

Create documents, presentations or spreadsheets as required by Director

Any other duties as may reasonably be required by the Director

**What You’ll Bring With You**

ATTITUDES

Assists others who are in need of help

Enjoys having a set schedule

Enjoys helping and contributing to the happiness of other people

Finishes important tasks right away

Focuses on tackling new challenges

Happy to think about abstract concepts

Open to trying new things

Pays attention to detail

Spends time preparing

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree preferred

Previous client services experience preferred

Previous receptionist experience of 3+ years would be considered an advantage

Previous office manager experience of 3+ years would be considered an advantage

**Preferred Skills**

ANALYTICAL

Ability to research and gather data

Ability to process complexity and derive synthesis

Ability to resolve problems creatively and effectively

COMMUNICATION

Ability to listen fully and execute accordingly

Ability to skilfully give and receive feedback

Ability to openly and honestly speak to express own views and thoughts

Communicating in a concise and precise manner

Excellent verbal and written proficiency in the English language

CLIENT SERVICES

Ability to skilfully assert their thoughts and persuade

Ability to interact with all clients

Ability to deal with sensitive information with discretion and maintain confidentiality

INFORMATION TECHNOLOGY

Basic understanding of social media

Proficient use of Microsoft Excel, Word and PowerPoint

ORGANISATIONAL

Able to coordinate, organise and plan multiple tasks and projects

Efficient in the use of all resources

Exceptional time management

Experienced in prioritising multiple concurrent tasks

**Additional Notes**
- Contract: 1-year full-time, with option to convert to permanent _
- Salary Range: $2,500 - 3,000 per month, depending on experience _
- Working hours: Monday to Friday, from 9:30am to 6:30pm, with 1 hour lunch and 2x 15 minutes breaks _
- Location: Office-based in Singapore, Chinatown _
- Paid annual leave after first 3 months: 14 days pro-rated, plus public holidays _
- Probation period: 3 months_