Senior Admin Executive

5 days ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

**COMPANY DESCRIPTION**

Mediacorp is Singapore's largest content creator and national media network, operating a suite of TV channels, radio stations, and multiple digital platforms. Its mission is to engage, entertain, and enrich audiences by harnessing the power of creativity.

**RESPONSIBILITIES**

**Purpose
- To assist and support the corporate admin & mailroom operations of the company, which includes front counter reception, to achieve its set goals.
- To provide admin support in admin operations.

**Scope**

To be an integral member of the team so as to achieve smooth operations on a daily basis in the areas of providing effective admin support in admin operations and mailroom/reception operations on Campus.
- The role requires admin assistance in the areas of procurement processes, collating and organizing data, maintaining an organized data system, data entry, organized efiling in sharefolder for the team, and in preparing materials when required.
- Assist in vendor liaison for delivery and maintenance scheduling.
- Liaising with relevant stakeholders.
- To work with the mailroom operations team in the various aspects where support is required in:

- Front counter duties (Mailroom) handling phone calls, attending to enquiries and daily.
- Postal/courier services in Mediacorp Campus.
- Prize Tracking System (PTS) - registering the winners' names in PTS; to issue prizes to winners \ and reconcile uncollected prizes.
- Receive incoming courier mail (documents and non-documents) via the electronic Article Tracking System (eATS). Reconciling uncollected items, etc.
- Verify Local Courier Invoices with rate cards and cost centre, close up PS4 VIM.
- Provide good customer service and post-customer service in a friendly and approachable manner.
- Update Courier (local and international latest rate cards.
- Front counter duties (reception) when shortage of manpower ensure visitor's info registered in evisitor system and provide visitor pass and collect/reconcile visitor pass.
- To render assistance and support in other areas when required.
- A good team player with:

- Have good interpersonal skills and communicates well.
- A positive attitude and a problem solver.

**Key Responsibilities**
- Multi-tasking role.
- To provide good customer service with the aim of achieving a happy and delighted customer all the time.

**QUALIFICATIONS**
- At least 3 years' experience in an admin operations role.
- Minimum N Levels
- Exceptional interpersonal verbal and communication skills.
- Good organizational skills.
- Proficiency with computers, copier, office equipment.
- Team player.

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