Receptionist
2 days ago
Receptionist
Job Function Summary
- Support and assist the Office Manager and the team with administration requirements.
- Answer and direct phone calls
- Greet and assist visitors to the office
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Carry out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.
- Update the Employees Floor Plans on ad hoc basis
- Ordering and upkeep of the stationery including the first point of call for all printer enquires and ordering the consumables
- Organize and maintain records for invoices, expenses and financial records.
- Liaise with service providers and contractors to ensure regular activities are undertaken e.g. courier services.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Ensure attending contractors onsite have authority to work and have provided the correct health & safety and risk assessment documentation to commence work. Record contractor activities onsite.
- Assisting the department with office moves and other general adhoc projects.
- Other duties as assigned
Qualifications/Skills Required
- Proven experience in similar administrative roles
- Experience in an office environment
- Strong sense of customer service
- Neat and professional appearance
- Detail oriented; demonstrates thoroughness and strong ownership of work
- Able to prioritize in a fast moving, high pressure, constantly changing environment; good sense of urgency
- Competent with Microsoft Office suite
- Demonstrable understanding of purchasing, invoicing & procurement process
- Ability to work well independently and as part of a larger team
- Good interpersonal, organizational and communications skills
- Proactive and responsive
- Deadline-driven
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