Admin Executive

3 days ago

Outram, Singapore Singapore Thong Chai Medical Institution Full time

**Duties and Responsibilities**
- Carry out a comprehensive range of coordination and administrative duties, which includes providing secretarial support to management, performing data entry, and organizing document filing, among other tasks.
- Manage and maintain all documentation and filing processes, ensuring proper handling of correspondence and resolving any administrative-related issues as they arise.
- Coordinate and arrange board and executive meetings, as well as provide assistance in organizing charity events.
- Take meeting minutes in **chinese** and distribute them to the board of directors for action.
- Assume responsibility for generating reports, presentation slides, spreadsheets, and other relevant materials as required.
- Accountable for maintaining significant fundraising database records concerning the organization's foundations
- Review, update, and maintain the organization's compliance policies & procedures, the employee handbook, and conduct internal controls to ensure adherence to statutory requirements.
- Ensures the organization’s policy is in accordance with the Personal Data Protection Act and codes of practice.
- Perform any other ad-hoc duties assigned.

**Requirements**:
**Skills and Knowledge**
- A minimum of 2 years of experience in a related field is required for this position.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Possesses a meticulous and detail-oriented mindset.
- Demonstrated ability to handle confidential and sensitive information discreetly.
- Capable of interacting effectively with personnel at different levels.
- Proficient in Mandarin (both oral and written) to ensure work duties could be fulfilled and to communicate with Mandarin speaking patients & suppliers, proficient in English is a plus point.

**Personal Traits**
- Fast learner and open-minded.
- Being honest and reliable with a conscientious and responsible attitude.
- Enthusiastic and meticulous individuals who are willing to learn.
- Team Player with good interpersonal and communication skills.

**Educational Qualifications**
- Minimum Diploma in Business Management or any other related field.

**Salary**: $2,800.00 - $3,500.00 per month

**Benefits**:

- Health insurance
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Yearly bonus

Work Location: In person

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