Office & Admin Manager

**About Us**

We are a fast-paced, high-growth tech company driving innovation in technology. Our team thrives on agility, collaboration, and execution at speed. As we scale, we are looking for an experienced Office & Admin Manager to ensure seamless day-to-day operations, foster an efficient workplace, and support our teams in delivering their best work.

**Role Overview**

As our Office & Admin Manager, you will play a pivotal role in maintaining a productive, well-organized, and high-energy workplace. You will oversee office operations, manage administrative functions, coordinate with leadership, and implement best practices to enhance efficiency. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and can multitask with ease.

**Why Join Us?**
- Be part of a fast-growing, innovative tech company shaping the future of software.
- Work in a dynamic, high-energy environment with a collaborative and talented team.
- Opportunities for growth and career progression in a rapidly scaling organization.
- Competitive salary, benefits, and a culture that values work-life balance and employee well-being.

If you’re an organized, resourceful, and proactive professional who loves keeping things running smoothly, we’d love to hear from you

**Key Responsibilities**

Office & Facility Management
- Ensure smooth daily operations of the office, managing supplies, equipment, and facility maintenance.
- Act as the primary point of contact for vendors, landlords, and service providers.
- Oversee office security, health & safety compliance, and workspace optimization.
- Coordinate office moves, expansions, and space planning as needed.

Administrative & Executive Support
- Manage company-wide administrative processes, improving efficiency where needed.
- Support leadership with scheduling, meeting coordination, travel arrangements, and expense tracking.
- Handle confidential information with discretion and professionalism.
- Assist with onboarding new employees, ensuring a smooth experience.

Event & Culture Coordination
- Plan and execute company events, team-building activities, and celebrations.
- Foster a positive office culture, ensuring the environment supports collaboration and productivity.
- Partner with HR and leadership to drive engagement initiatives.

Tech & Process Management
- Manage office software, systems, and tools for administrative workflows.
- Implement and refine processes to improve operational efficiency.
- Liaise with IT teams for office technology support and hardware management.

**Requirements**:

- 5+ years of experience in office management, administration, or operations in a fast-paced environment, ideally in tech or a startup.
- Proactive problem-solver with exceptional organizational and multitasking skills.
- Strong interpersonal and communication skills, with the ability to work across teams.
- Proficiency in office tools and software (e.g., Google Workspace, Microsoft Office, project management tools).
- Experience in vendor management, budget tracking, and facility oversight.
- Ability to handle confidential information with discretion and professionalism.
- A high-energy, can-do attitude, with a passion for improving workplace operations.

**Benefits**
- Discretionary variable pay or commission scheme dependant on your role
- Stock options in a $450 million funded Series D scale-up company
- Hybrid working
- 24 days annual leave + public holidays
- 2 x Builder family days each year
- Time off between Christmas and New Year
- Generous Referral Bonus scheme
- Private Medical Insurance with AIA